Personal Assistant & Operations Executive

Personal Assistant & Operations Executive

Location: Singapore
Employment Type: Full-Time

About the Role
We are looking for an organised and proactive individual to support our day-to-day operations while helping to strengthen our recruitment pipeline.

This role is suited for someone who enjoys working with numbers, coordinating tasks, managing information, and reaching out to potential candidates through different channels. While the role has a strong administrative and operations component, the ideal candidate should be comfortable with candidate outreach and open to developing their recruitment and calling skills.

Key Responsibilities

Operations & Administrative Support

• Support day-to-day administrative and operational activities.
• Maintain and update recruitment trackers, databases, reports, and candidate records.
• Collect, consolidate, and organise numbers and information for reporting and follow-up.
• Prepare reports, presentations, documents, and other materials as required.
• Coordinate schedules, meetings, interviews, and other recruitment-related activities.
• Follow up on outstanding tasks and ensure information is kept accurate and up to date.

Recruitment & Candidate Sourcing

• Support the recruitment team in sourcing and identifying potential candidates.
• Explore different channels and methods to generate a consistent flow of resumes and candidate leads.
• Conduct candidate outreach through LinkedIn, social media, messaging platforms, job portals, and other relevant channels.
• Send direct messages and follow up with potential candidates.
• Maintain an organised database of prospective candidates and track their recruitment status.
• Research and identify new platforms, communities, and approaches to expand the candidate pool.
• Support recruitment campaigns, roadshows, events, and other talent acquisition activities.

Requirements

• Diploma or Bachelor's degree in Business Administration, Human Resources, Marketing, or a related field.
• 1–3 years of relevant experience is preferred; fresh graduates with strong organisational and communication skills are welcome to apply.
• Strong organisational and administrative skills, with good attention to detail.
• Comfortable working with numbers, spreadsheets, databases, and trackers.
• Good written and verbal communication skills.
• Comfortable reaching out to people through calls, messages, or other communication channels.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Proactive, resourceful, and willing to explore different ways to source candidates.
• Able to work independently while managing multiple priorities.

What We're Looking For

• Someone organised and detail-oriented who enjoys keeping things structured.
• Someone who is comfortable working with numbers and information but is also willing to step beyond administrative work.
• A proactive individual who enjoys finding new ways to reach and engage potential candidates.
• Someone open to learning recruitment, candidate engagement, and calling skills.
• A resourceful team player who is willing to try different approaches to generate more resumes.
• Someone with the potential to grow into a broader recruitment role over time.

Salary commensurate with qualifications and experience

Pay: $2,500.00 - $3,000.00 per month

Location:

• Singapore (Required)

Work Location: In person