Personal Assistant and SHE Coordinator

We are Infosys Romania and we are looking for a Personal Assistant and SHE Coordinator.

JOB PURPOSE

Provide administrative and organizational support to the site leadership team, ensuring efficient office operations, calendar and meeting management, travel coordination and workplace support. Additionally, support Safety, Health & Environment (SHE) activities, compliance requirements, training coordination and safety documentation management.

KEY RESPONSIBILITIES:

Personal Assistant & Administrative Support (70%)

• Manage calendars, meetings, travel arrangements and visitor schedules for site leadership.
• Prepare meeting agendas, minutes and follow-up action trackers.
• Coordinate internal events, leadership meetings and employee engagement activities.
• Support office administration, supplier coordination, catering and maintenance activities.
• Maintain records, presentations, reports and confidential documentation.
• Support onboarding activities and workplace readiness for new employees.
• Act as first point of contact for office and workplace related requests.
• Support invoice processing, purchase requests and administrative reporting.

SHE Support (30%)

• Maintain SHE documentation, registers, training records and safety files.
• Support workplace inspections, safety observations and corrective action tracking.
• Assist in preparing SHE reports, dashboards and compliance documentation.
• Coordinate SHE induction training and awareness campaigns.
• Support risk assessment reviews and document updates.
• Assist with incident reporting, investigation documentation and follow-up actions.
• Monitor PPE inventory and maintain issuance records.

WHAT YOU NEED TO SUCCEED

• Bachelor’s degree or equivalent qualification;
• 3-5 years of experience in administration, office support, HR administration or SHE support;
• Occupational Health & Safety qualification (Inspector SSM or equivalent) as required by Romanian legislation, or additional HSE certifications are considered an advantage;
• Demonstrates strong organizational and time management skills;
• Very good Microsoft Office knowledge;
• Advanced English level, as you will interact with colleagues from different countries;
• A proactive, collaborative and eager to learn, attitude;
• Show a strong commitment to workplace safety and compliance.

Employee perks, benefits:

• Long-term and stable cooperation;
• Benefit platform;
• Organized training sessions during the first weeks and further upskilling courses (online, with our experts);
• 22 paid vacation days in the first year plus 2 more paid vacation days starting with the second year;
• Modern, cozy and central location in Bucharest;
• Teamwork in a multicultural environment;
• Medical subscription and life assurance.