Personal Assistant

Overview

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a passion for delivering outstanding service. This paid position offers an exciting opportunity to be an integral part of a dynamic organization committed to excellence and growth.

Duties

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software
• Prepare, proofread, and transcribe correspondence, reports, and presentations with precision and attention to detail
• Organize and plan events, meetings, and conferences, ensuring all logistics are handled efficiently
• Handle confidential information with discretion and professionalism while maintaining data entry accuracy in bookkeeping systems such as QuickBooks
• Facilitate internal communication among team members and departments to ensure seamless information flow
• Support project coordination efforts by tracking deadlines, preparing materials, and collaborating with various stakeholders
• Manage office operations including filing, organizing documents, handling multi-line phone systems, and overseeing office supplies

Requirements

• Proven experience as a Personal Assistant or Executive Administrative Support role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Teams
• Excellent typing speed and writing skills for effective communication and documentation
• Experience with calendar management tools like Microsoft Outlook Calendar and scheduling software such as DocuSign for document signing workflows
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment
• Strong interpersonal skills with excellent phone etiquette and customer service orientation
• Knowledge of bookkeeping practices using QuickBooks or similar financial management software
• Demonstrated ability to manage business travel arrangements and organize events from inception to completion
• Familiarity with office management procedures including filing systems, data entry, transcription, proofreading, and handling confidential information

Join us as a Personal Assistant and become an essential part of our team dedicated to operational excellence! Your expertise will help streamline our processes while supporting our leadership’s vision for success.

Pay: $24.99 - $30.10 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person