Personal Assistant

We are seeking several highly organized, proactive, and dependable Personal Assistants / Executive Assistants to provide comprehensive business, administrative and personal support to our Directors. This role requires excellent coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate is resourceful, professional, and capable of handling both business and personal matters with discretion and efficiency.

Why Join Us

• Dynamic and fast-paced working environment.
• Career growth and development opportunities.
• Supportive and collaborative team culture.

Job Responsibilities:

• Manage and coordinate the Director's calendar, appointments, meetings, and daily schedules.

• Arrange and coordinate travel logistics, including flight and hotel bookings, transportation, itineraries, visa applications, and related documentation.

• Prepare reports, presentations, meeting materials, and other administrative documents as required.

• Handle personal administrative matters, including bill payments, properties, banking transactions, renewals, and document management.

• Coordinate and manage the Director's driver schedule, transportation arrangements, vehicle maintenance appointments, and related logistics.

• Assist in coordinating family-related schedules, childcare arrangements, school activities, and other personal logistics when required.

• Assist in administrative matters relating to the Director's properties, assets, and investments, including follow-up with relevant parties.

• Conduct research, monitor action items, and support the Director with business projects and ad-hoc assignments.

• Maintain strict confidentiality and provide timely support on urgent matters when required.

Job Requirements:

• Minimum Diploma / Degree in Business Administration, Secretarial or any field.

• Proven experience in Personal Assistant / Secretary.

• Good command of English, both written and spoken.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Familiarity with AI productivity tools such as ChatGPT, Copilot, Gemini, or similar platforms will be an added advantage.

• Possess own transportation will be an added advantage.

• Flexible to respond to urgent matters outside normal working hours when required.

Preferred Competencies:

• Strong organizational and multitasking skills.
• Excellent time management and prioritization abilities.
• Resourceful and proactive in solving problems.
• High level of professionalism, integrity, and confidentiality.
• Strong attention to detail and follow-through.
• Ability to work independently with minimal supervision.
• Adaptable and able to perform well under pressure.