Personal Assistant

Personal Assistant to Managing Director

Part-Time | Docklands, Melbourne

Location: SE 1305/401 Docklands Drive, Docklands VIC 3008

About the Opportunity

We are seeking a highly organised, commercially minded and exceptionally articulate Personal Assistant to work closely with the Managing Director across a portfolio of growing businesses, including Oxcel Finance, Bixcel and Dealercore.

This is a high-trust, part-time position suited to someone who is discreet, proactive, highly organised and capable of working independently while managing competing priorities.

The successful candidate will provide comprehensive support across day-to-day administration, business coordination, stakeholder communication, project management, social media, brand and PR activities.

Key Responsibilities

Personal & Business Support

• Manage the Managing Director’s calendar, appointments and meetings.
• Coordinate meetings, prepare agendas, record key actions and manage follow-ups.
• Draft, review and refine professional emails, correspondence, reports and business documents.
• Coordinate communication with internal teams, clients, partners and external stakeholders.
• Act as a trusted point of contact on behalf of the Managing Director when required.
• Handle confidential and commercially sensitive information with absolute discretion.
• Assist with personal and professional tasks as required.

Business & Project Coordination

• Support the Managing Director across multiple business initiatives and projects.
• Monitor timelines, priorities, deliverables and outstanding actions.
• Coordinate information and tasks across different businesses and internal teams.
• Assist with documentation, reporting, compliance requirements and business submissions.
• Conduct research and prepare summaries, reports and presentations when required.
• Proactively identify outstanding matters and ensure they are followed through to completion.

Social Media, Brand & PR

• Manage and coordinate the Managing Director’s professional social media presence.
• Assist with developing, editing and scheduling professional content.
• Coordinate PR, media and corporate communications initiatives.
• Liaise with media contacts, PR agencies, marketing teams and external partners.
• Ensure communications consistently reflect the appropriate professional image, tone and brand standards.
• Monitor social media engagement and provide relevant insights.

About You

We are looking for someone who is professional, intelligent, commercially aware and exceptionally organised.

You will ideally have:

• 3+ years’ experience in a Personal Assistant, Executive Assistant, Senior Administration or similar role.
• Exceptional written and verbal English communication skills.
• Excellent attention to detail and a high standard of written presentation.
• Strong organisational, time-management and prioritisation skills.
• The ability to manage multiple priorities independently.
• Strong Microsoft Office and Google Workspace skills.
• Familiarity with Canva, LinkedIn, Xero, Monday.com or similar platforms.
• Strong interpersonal skills and confidence communicating with senior executives and external stakeholders.
• A proactive, solutions-focused approach with a genuine ownership mindset.
• The ability to anticipate requirements and exercise sound judgement.

Highly Desirable

Experience in:

• Personal or executive support
• Social media management
• PR and media coordination
• Corporate communications
• Marketing and content creation
• Finance or professional services
• Technology, AI or SaaS businesses
• Supporting founders, Managing Directors or senior executives

Why Join Us?

This is more than a traditional Personal Assistant position.

You will work directly with the Managing Director across multiple growing Australian businesses, gaining exposure to executive decision-making, business strategy, finance, technology, AI, SaaS, marketing and corporate development.

You will have the opportunity to:

• Work closely with senior leadership.
• Take ownership of meaningful projects and initiatives.
• Develop your professional, business and communication skills.
• Gain exposure to multiple industries and business ventures.
• Work in a fast-paced and professionally driven environment.
• Grow alongside businesses pursuing national and international opportunities.

How to Apply

If you have the professionalism, communication skills, initiative and attention to detail required for this position, we would like to hear from you.

Please submit:

1. Your current CV
2. A brief cover letter outlining your relevant experience and suitability for the role
OR
3. A short video (minimum 2 minutes) explaining why you believe you are the right person for this position.

Applications: [email protected]

Only shortlisted candidates will be contacted for an interview at our Docklands office.