Personal Assistant

Job Summary

We are looking for an exceptional Executive Personal Assistant to work directly alongside the CEO of a rapidly growing sales organization.

This is not a traditional administrative position where you simply wait for tasks to be assigned. We are looking for someone who can become a trusted right hand — someone who is highly organized, dependable, resourceful, professional, and always thinking one step ahead.

The right person will help manage both business and personal responsibilities, protect the CEO’s time, keep priorities organized, and make sure important details don’t fall through the cracks.

Our environment moves quickly. Priorities can change, opportunities arise unexpectedly, and there are often multiple things happening at once. You should be someone who thrives in that type of environment rather than becoming overwhelmed by it.

What You’ll Be Responsible For

Responsibilities may include:

• Managing and organizing the CEO’s daily schedule, appointments, meetings, and priorities
• Maintaining calendars and helping ensure important deadlines and commitments are never missed
• Coordinating travel, hotels, flights, reservations, and itineraries
• Handling phone calls, emails, messages, and follow-ups when appropriate
• Keeping track of important business conversations, tasks, and commitments
• Preparing documents, reports, notes, and meeting materials
• Coordinating with employees, managers, business partners, vendors, and other contacts
• Handling errands and occasional personal responsibilities
• Researching products, services, travel, vendors, and business needs
• Helping organize meetings, events, and company activities
• Following up with people to make sure projects continue moving forward
• Identifying problems and handling them before they become distractions
• Maintaining complete discretion with confidential business and personal information

Who We’re Looking For

We’re looking for someone who is:

Extremely organized. You naturally create order and don’t need someone constantly reminding you what needs to be done.

Proactive. If you see something that needs to happen, you take ownership of it.

Resourceful. Your first instinct when you encounter a problem is to figure out a solution.

Reliable. If you say something will be handled, it gets handled.

Detail-oriented. Small details matter in this position.

Confident and professional. You should be comfortable communicating with executives, employees, vendors, and business partners.

Tech-savvy. You should be comfortable learning new software, calendars, productivity tools, and AI tools.

Discreet. You will have exposure to confidential business and personal information. Trustworthiness is non-negotiable.

Flexible. Entrepreneurship doesn’t always operate on a perfect 9-to-5 schedule, and occasionally priorities will change quickly.

What Success Looks Like

The goal is simple:

Make the CEO more effective.

You should eventually understand priorities well enough to anticipate what needs to happen before being asked.

When this position is working correctly, meetings are organized, travel is handled, follow-ups happen, important information is easy to find, problems are addressed quickly, and the CEO can spend more time focused on growing the company.

Qualifications

Previous experience as a Personal Assistant, Executive Assistant, Office Manager, Project Coordinator, or similar role is preferred, but exceptional candidates from other backgrounds are encouraged to apply.

More important than a specific résumé is your ability to demonstrate:

• Strong organizational skills
• Excellent written and verbal communication
• Professional judgment
• Time-management skills
• Problem-solving ability
• Strong computer and technology skills
• Ability to manage multiple priorities simultaneously
• High level of integrity and confidentiality
• Reliable transportation
• Consistent availability and dependability

Pay: $40,000.00 - $55,000.00 per year

Work Location: In person