Personal Assistant

Personal Assistant to Manufacturing DirectorProvide professional administrative and coordination support to the Manufacturing Director, including managing schedules, meetings, documentation, communication, and follow-ups to ensure smooth and effective daily operations.

Job Description:

• Provide comprehensive administrative and secretarial support to the Manufacturing Director.
• Manage the Director’s calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, including preparing agendas, materials, and meeting minutes.
• Prepare, organize, and maintain reports, presentations, correspondence, and confidential documents.
• Coordinate communication and follow-ups with internal departments, management, and external parties.
• Monitor and follow up on action items, deadlines, and key assignments from meetings.
• Assist in preparing management reports, presentations, and data for decision-making purposes.
• Arrange business travel, accommodation, transportation, and other related arrangements when required.
• Handle confidential and sensitive information with a high level of discretion and professionalism.
• Support ad-hoc administrative and coordination tasks assigned by the Manufacturing Director.

Requirements:

• Bachelor’s degree in Business Administration, Management, Industrial Engineering, or a related field.
• Minimum 5 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar role, preferably supporting a Director/Head-level position.
• Experience in a manufacturing or industrial environment is preferred.
• Strong organizational, time management, and coordination skills.
• Excellent communication and interpersonal skills, with the ability to interact effectively with management and various stakeholders.
• Proficient in Microsoft Office, particularly Excel, PowerPoint, and Word.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Able to handle confidential information with discretion.
• Proactive, responsive, well-organized, and able to work independently.
• Good command of English, both written and verbal.