Personal Assistant

About the role

We are seeking a highly organised and proactive Personal Assistant to join Central Labor Service Cooperative in Kapitolyo, Pasig City, Metro Manila on a full-time basis. This is a pivotal administrative role that will provide essential support to senior management, ensuring smooth daily operations and enabling executives to focus on strategic priorities. The Personal Assistant will be the backbone of the executive office, managing schedules, communications, and administrative functions with precision and discretion.

About us

Central Labor Service Cooperative is a dedicated organisation committed to providing comprehensive labour services and support to our community. We pride ourselves on our collaborative culture, strong values, and commitment to excellence in all we do. Our cooperative model fosters a sense of belonging and shared purpose among our team members, and we are committed to supporting the professional growth and wellbeing of all our employees.

What you'll be doing

• Managing executive calendars, scheduling meetings, and coordinating diaries to optimise time management
• Handling incoming and outgoing correspondence, including emails, letters, and telephone communications with professionalism and discretion
• Preparing meeting agendas, taking detailed minutes, and distributing action items to relevant stakeholders
• Organising and coordinating travel arrangements, accommodation, and event logistics for executives
• Maintaining confidential files, records, and databases with meticulous attention to detail
• Coordinating with internal departments and external stakeholders to facilitate seamless communication
• Preparing presentations, reports, and documents using office software and ensuring high-quality formatting
• Managing office supplies, equipment, and vendor relationships to maintain smooth operations
• Providing administrative support for special projects and strategic initiatives as required
• Acting as a point of contact and providing exceptional customer service to visitors and callers

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role within a professional organisation
• Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Strong written and verbal communication skills with the ability to communicate effectively with all levels of the organisation
• Excellent interpersonal skills and the ability to work collaboratively within a team environment
• High level of discretion and confidentiality in handling sensitive information
• Attention to detail and commitment to delivering work of the highest quality
• Proactive problem-solving abilities and flexibility in approaching tasks
• Professional demeanour and presentation skills
• Ability to work independently whilst contributing positively to team dynamics
• Preferred: Experience in a cooperative, not-for-profit, or labour services organisation

What we offer

At Central Labor Service Cooperative, we recognise that our people are our greatest asset. We are committed to creating a supportive and inclusive workplace where employees can thrive and develop professionally. We offer:

• Competitive compensation package commensurate with experience and qualifications
• Opportunities for professional development and career advancement within the organisation
• A collaborative and values-driven workplace culture centred on mutual respect and shared purpose
• Flexible work arrangements where appropriate to support work-life balance
• A supportive team environment with access to mentoring and training opportunities
• Engagement in meaningful work that contributes to our community and cooperative mission

Apply now

If you are an experienced Personal Assistant seeking an opportunity to make a meaningful contribution to a values-driven organisation, we would love to hear from you. Please submit your CV, a cover letter, and any relevant supporting documents to apply for this position.