PERSONAL ASSISTANT

PERSONAL ASSISTANT (PA)

Location:
Kuala Lumpur

Employee Benefits

• EPF, SOCSO & EIS Contribution
• Annual Leave (AL), Medical Leave (MC) & Emergency Leave (EL)
• Friendly & Supportive Working Environment
• Opportunity to work closely with the Director and management team

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1️⃣ Job Responsibilities

Executive & Administrative Support

• Manage the Director’s daily schedule, appointments, meetings, and reminders.

• Coordinate calendars and resolve scheduling conflicts.

• Prepare meeting agendas, minutes, presentations, and supporting documents.

• Handle emails, correspondence, phone calls, and other communications professionally.

• Organize and maintain business documents, records, and confidential files.

Meeting Coordination

• Arrange meeting venues and online meeting platforms.

• Prepare meeting agendas and required materials before meetings.

• Attend meetings when required and record accurate meeting minutes.

• Distribute meeting minutes and follow up on assigned action items.

• Monitor outstanding tasks and ensure timely follow-up and completion.

Communication & Coordination

• Act as a liaison between the Director and internal departments.

• Coordinate with clients, business partners, government agencies, suppliers, and external stakeholders.

• Follow up with relevant parties on outstanding matters and provide updates to the Director.

• Ensure important information and instructions are communicated accurately and promptly.

Personal Support

• Assist with personal appointments, schedules, reminders, and arrangements when required.

• Coordinate personal-related matters and errands as assigned by the Director.

• Assist with travel arrangements, bookings, and other personal or business-related arrangements when required.

Project & Operations Support

• Assist the Director in monitoring ongoing projects, deadlines, and deliverables.

• Follow up with team members and relevant parties on project progress.

• Prepare reports, presentations, proposals, and other business documents.

• Conduct research and gather relevant information to support business decisions.

• Assist with planning and coordinating company events, meetings, and business activities.

• Handle other ad-hoc tasks and assignments as required by the Director.

Confidentiality & Compliance

• Handle business and personal information with a high level of confidentiality and discretion.

• Maintain and organize confidential documents and records properly.

• Exercise professionalism, integrity, and good judgment when handling sensitive matters.

• Comply with company policies and ethical standards.

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2️⃣ Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, or a related field.

• Minimum 1–3 years of relevant experience as a Personal Assistant, Executive Assistant, Administrative Executive, or similar role.

• Strong organizational and time management skills.

• Excellent communication and interpersonal skills.

• Able to handle multiple tasks, prioritize work, and meet deadlines efficiently.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.

• Good documentation and reporting skills.

• Strong attention to detail and ability to follow up on tasks independently.

• Able to work independently with minimal supervision and take initiative when required.

• High level of integrity, professionalism, discretion, and confidentiality.

• Able to work in a fast-paced environment and adapt to changing priorities.

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3️⃣ Language Requirements

• Good command of English and Mandarin, both written and spoken.

• Bahasa Malaysia will be an added advantage.

• Able to communicate professionally with clients, business partners, internal teams, and external stakeholders.

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4️⃣ Additional Requirements

• Must possess a valid driving licence and own transport.

• Willing to travel when required for business or personal arrangements.

• Flexible and adaptable to changes in schedule and priorities.

• Proactive, responsible, well-organized, and resourceful.

• Able to handle confidential business and personal matters with maturity and professionalism.

• Must be comfortable working closely with the Director and management team.