Personal Assistant

Position Overview

We are looking for a proactive, organized, and AI-savvy Personal Assistant to support Senior Management and the day-to-day operations of our Hong Kong office.

You will manage schedules, coordinate meetings and business activities, liaise with internal and external stakeholders, and handle various administrative tasks. You will also use AI tools and technology to improve workflow and work efficiency.

Job Responsibilities

• Provide day-to-day administrative and executive support to Senior Management, including managing schedules, appointments, meetings, and travel arrangements.
• Coordinate meetings, events, and business appointments, including venue bookings, logistics, and other related arrangements.
• Prepare, organize, and maintain documents, records, and correspondence, ensuring all confidential and sensitive information is handled with a high level of discretion and security.
• Handle the day-to-day administrative and operational matters of the Hong Kong office.
• Liaise and coordinate effectively with internal teams, external partners, clients, vendors, and other stakeholders.
• Follow up on tasks, projects, and action items assigned by Senior Management, ensuring timely and effective execution.
• Collect, organize, and prepare supporting documents, information, and reports required for other administrative matters.
• Identify opportunities to streamline administrative processes and improve overall work efficiency through technology and AI tools.
• Provide support on ad-hoc administrative and operational tasks as required.

Requirements

Proven experience of 3-5 years as a Personal Assistant, Executive Assistant or in a similar senior administrative role, ideally within a technology, AI or fast-paced corporate environment

• Strong organizational and time-management skills with excellent attention to detail.
• Proactive, responsible, reliable, and able to work independently.
• Able to manage multiple priorities and handle ad-hoc or time-sensitive tasks in a fast-paced environment.
• Strong communication and interpersonal skills, with the ability to liaise professionally with different stakeholders.
• Good command of written and spoken English and Chinese.
• Proficient in Microsoft Office, Google Workspace, and other productivity tools.