Personal Assistant

We are a dynamic and growing company in the electronics market, dedicated to providing exceptional services to our clients. We are currently seeking a highly organized, proactive, and forward-thinking Personal Assistant to support our executive team.

Key Responsibilities

• Executive & Administrative Support: Provide professional secretarial and administrative support, efficiently handling personal matters and business scheduling for top management.
• Document & Workflow Management: Responsible for daily paperwork, maintaining strict confidentiality, document management, and record keeping.
• Communication & Liaison: Coordinate with both internal and external parties on daily business operations and personal matters, including handling business correspondence, emails, telephone calls, and administrative duties.
• Project Assistance: Assist in company projects and act as a project assistant, liaising effectively with various internal departments and external partners.
• AI & Administrative Automation: Leverage modern AI tools (e.g., ChatGPT, Microsoft Copilot) and office automation to streamline daily tasks, draft documentation, and optimize workflow efficiency.
• Basic Financial Handling: Manage basic accounting inputs, petty cash control, private payments, credit card statement verification, personal accounts payable and receivable, and liaison with accountants and bankers.
• Ad-hoc Duties: Participate in any special projects or ad-hoc tasks assigned by top management.

Requirements

• Education: Diploma or above in Business Administration or related disciplines.
• Experience: At least 2 years of related working experience serving a company owner or top-level executive is required.
• Domain Expertise: Experience in a finance/accounting environment with financial and analytical awareness is an advantage.
• AI & Tech Savviness: Proficient in MS Office (Word, Excel, PowerPoint) and Chinese Word Processing. Experienced or highly adapt at leveraging AI tools (e.g., ChatGPT, Copilot) to enhance administrative productivity and task efficiency.
• Attention to Detail: Meticulous and detail-oriented with high precision in managing confidential documents, financial inputs, and executive schedules.
• Ambition & Self-Motivation: Strong self-motivation, proactive mindset, and a continuous learning attitude; eager to take ownership of projects and grow within a fast-paced environment.