Personal Assistant

PERSONAL ASSISTANT

About the Role

As a Personal Assistant, you will play a crucial role in supporting the day-to-day activities and managing administrative tasks for the executive team at CV Adiguna Setiawan Abadi.

Based in Central Jakarta, Jakarta, this full-time position offers the opportunity to work closely with senior leadership and contribute to the smooth and efficient management of both professional and personal affairs.

We are looking for someone who is proactive, highly organized, trustworthy, discreet, and committed to building a long-term career with the company.

What You'll Be Doing

1. Providing comprehensive administrative support, including scheduling appointments, managing calendars, and arranging travel and accommodation.
2. Booking and coordinating restaurants, doctors' appointments, hotels, flights, and other arrangements as required.
3. Coordinating and organizing meetings, taking detailed minutes, and following up on action items.
4. Handling various correspondence, both written and verbal, on behalf of the executive team.
5. Maintaining confidential files and records and ensuring the efficient flow of information.
6. Coordinating with the driver regarding transportation arrangements, schedules, and daily deliveries or pick-ups.
7. Coordinating with household staff regarding daily household needs, including dog care requirements and household supplies.
8. Assisting with project management tasks and providing support for special events, travel, or other initiatives.
9. Anticipating the needs of the executive team and proactively taking on tasks to ensure smooth day-to-day operations.
10. Handling other administrative and coordination tasks as required by the executive team.
11. Handling the recruitment process, including managing job platforms such as Glints, Jobstreet, and LinkedIn.

What We're Looking For

1. Minimum high school diploma (SMA/SMK) or equivalent.
2. Fresh graduates are welcome to apply.
3. Excellent organizational and time-management skills, with the ability to prioritize tasks and work effectively under pressure.
4. Strong communication and interpersonal skills, with a professional, discreet, and trustworthy approach.
5. Fluent spoken English, with the ability to communicate confidently by phone and in person. English will be required for handling international health insurance matters, making appointments overseas, and communicating with hospitals, doctors, restaurants, hotels, airlines, and other international service providers.
6. Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
7. Ability to work independently while also being a collaborative team player.
8. Proactive, adaptable, resourceful, and able to handle confidential information with discretion.
9. Willing to work Monday to Saturday.
10. Highly committed to a long-term employment relationship and interested in growing and developing together with the company.
11. Willing to handle a combination of professional, administrative, coordination, and personal assistance tasks with a positive and flexible attitude.

What We Offer

At CV Adiguna Setiawan Abadi, we are committed to providing a supportive and dynamic work environment that fosters personal and professional growth.

If you're excited to join a team that values your contribution, supports your growth, and offers the opportunity to build a long-term career, we invite you to apply and become our next Personal Assistant at CV Adiguna Setiawan Abadi.