Personal Assistant

Key Responsibilities

Personal Assistant & Management Support

• Provide day-to-day administrative and operational support to management.
• Manage schedules, appointments, meetings, reminders and follow-ups.
• Prepare documents, reports, presentations, proposals and meeting materials.
• Assist in coordinating internal and external meetings.
• Follow up with different departments, suppliers, business partners and other stakeholders on behalf of management.
• Keep track of outstanding matters and ensure tasks are followed through until completion.
• Assist management with research, information gathering and preparation for meetings or projects.
• Handle confidential and sensitive information professionally.
• Attend meetings or events with management when required.
• Perform other ad-hoc assignments and urgent tasks as instructed by management.

Marketing Executive Responsibilities

• Assist in planning and executing dealership marketing campaigns and promotional activities.
• Coordinate showroom events, roadshows, launches, corporate events and customer engagement activities.
• Liaise with agencies, designers, media partners, vendors, event organisers and other external parties.
• Assist with social media content, captions, campaign materials, EDMs and other marketing communications.
• Coordinate artwork, marketing materials, printing, event setup and branding requirements.
• Support digital marketing activities and basic campaign monitoring.
• Prepare marketing proposals, presentations, reports and campaign updates.
• Assist in lead-generation campaigns and coordinate with the sales team on marketing activities.
• Conduct competitor, market and automotive industry research when required.
• Support corporate partnership and collaboration opportunities.
• Assist with photography, video shoots, content creation and event coverage when required.

Working Environment & Expectations

This position operates in a high-paced automotive dealership environment, where priorities may change quickly.

The candidate should:

• Be comfortable working under pressure and managing multiple priorities.
• Be responsive and able to handle urgent requests when required.
• Have a strong sense of urgency and ownership of assigned tasks.
• Be willing to perform duties outside the normal job scope when business needs arise.
• Be comfortable with ad-hoc tasks and last-minute changes.
• Be proactive in identifying problems and finding solutions instead of waiting for instructions.
• Be willing to learn different aspects of dealership operations, sales and marketing.
• Be prepared to support occasional events or activities outside normal working hours when required.

Requirements

• Diploma or Degree in Marketing, Business Administration, Mass Communication, Management or a related field.
• Fresh graduates are welcome to apply.
• 1–2 years of experience in marketing, administration, PA or automotive-related roles would be an advantage.
• Good written and spoken English; Mandarin would be an added advantage.
• Good communication and interpersonal skills.
• Strong organisational and time-management skills.
• Able to multitask and work independently.
• Proficient in Microsoft Office, especially PowerPoint, Excel and Word.
• Familiarity with Canva, social media platforms and digital marketing would be an advantage.
• Experience using AI tools such as ChatGPT for research, content preparation, presentations and productivity would be an added advantage.
• Possess own transportation and be willing to travel locally when required.

Ideal Candidate

We are looking for someone who is:

Fast learner • Proactive • Resourceful • Responsible • Organised • Flexible • Tech-savvy • Detail-oriented • Able to work under pressure

Most importantly, you should have a positive learning attitude and a willingness to take ownership. This role provides exposure not only to personal assistant duties, but also to marketing, automotive retail, events, sales operations, corporate partnerships and management-level projects.