Personal Assistant

Job highlights

• Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls
• Support in preparing financial statements, reports, memos, invoices letters, and other documents
• Opening, sorting and distributing incoming letters, emails, and other correspondence
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Helping prepare for meetings and accurately recording minutes from meetings
• Using various software, including word, spreadsheets, databases, and presentation software
• Reading and analyzing incoming memos, submissions, and distributing them as needed
• Performing office duties that include ordering supplies and managing a records database
• Experience as a virtual assistant and Provide general administrative support
• Should be comfortable to speak in English, Hindi along with Kannada

Role & responsibilities :

1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages
2. Documents: Organizing documents, filing, and preparing documents
3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes
4. Schedule: Scheduling appointments and maintaining company schedules
5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc.
6. Organizing and servicing meetings (producing agendas and taking minutes)
7. Managing databases
8. Prioritizing workloads
9. Implementing new procedures and administrative systems
10. Coordinating mail-shots and similar publicity tasks.