Personal Assistant

Personal Assistant to Director

Location: IMM (Jurong West)
Reports to: Director
Employment Type: Full-time, on-site

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About Us

We’re looking for a Personal Assistant to provide comprehensive support to the Director — handling both business and personal matters with professionalism, efficiency, and cultural awareness.

This is an exciting opportunity for someone who enjoys variety, values trust, and wants to play a key role in a growing, close-knit team.

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Key Responsibilities

Executive & Administrative Support

• Manage the Director’s calendar, meetings, and appointments.
• Translate, draft, and proofread documents, emails, and presentations in both English and Mandarin.
• Act as a point of contact and communication link between the Director to internal and external.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.

Operations & Coordination

• Support day-to-day business operations, liaising with internal teams and external stakeholders.
• Assist in coordinating, preparing reports, and tracking deliverables.
• Manage basic administrative duties, email correspondence, and documentation.

Personal & Lifestyle Support

• Arrange travel, accommodation, and logistics for business and personal trips (both Singapore and Malaysia).
• Support with personal appointments, errands, and ad hoc requests.

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What We’re Looking For

• 2–5 years’ experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Fluent in both Mandarin and English (spoken and written) — strong translation and communication skills required to effectively communicate with Mandarin-speaking clients.
• Excellent organizational, multitasking, and time-management abilities.
• Tech-savvy, with good working knowledge of MS Office and mobile productivity tools.
• Valid class 3 driving license.