Personal Assistant

Personal Coordinator — Mohali · Full-Time

The Role

This is not a standard administrative role. You will work directly in the Founder's orbit — managing his time, his commitments, his information flow, and the dozens of moving pieces that come with running a fast-growing, multi-vertical group. You will be the person who makes sure nothing falls through the cracks, that the right things get his attention at the right time, and that everything around him runs smoothly so he can focus on building.

If you are someone who is naturally organised, reads situations quickly, takes initiative without being asked, and thrives in an environment where no two days look the same — this role was made for you.

What You Will Do

Time and Calendar Management

• Own the Founder's calendar end to end — scheduling, rescheduling, prioritising, and protecting time for what matters most
• Coordinate meetings across time zones with founders, investors, clients, and government contacts
• Anticipate conflicts before they happen and resolve them without being told to
• Ensure the Founder is always prepared — right documents, right context, right person briefed — before every meeting

Communication and Correspondence

• Filter, triage, and draft responses to emails, WhatsApp messages, and other communications on behalf of the Founder
• Prepare briefing notes, meeting summaries, and follow-up trackers after key conversations
• Liaise with internal teams, external partners, and senior stakeholders professionally and with full discretion
• Ensure commitments made in meetings are tracked and followed up on

Travel and Logistics

• Plan and book all travel — flights, hotels, ground transport, visas — efficiently and without errors
• Prepare detailed travel itineraries with all confirmations, contacts, and contingencies in one place
• Handle last-minute changes calmly and find solutions before flagging problems

Research and Preparation

• Research people, companies, markets, or topics the Founder needs to be briefed on ahead of meetings
• Prepare concise, well-structured briefing documents — two pages maximum, with the information that actually matters
• Track news, developments, and updates relevant to Vrozart's interests and flag what is worth the Founder's attention

Personal and Ad Hoc Coordination

• Coordinate personal appointments, events, and commitments alongside professional ones
• Handle sensitive tasks and personal errands with complete discretion
• Anticipate needs before they are expressed — the best coordinators solve problems the principal did not know they had yet

What We Are Looking For

• 1 to 2 years of experience in a coordination, executive assistant, or chief of staff support role — startup or founder-office experience strongly preferred
• Exceptionally organised — you run on systems, not memory, and nothing slips
• Fast and clear communicator in English and Hindi — written and verbal
• High emotional intelligence — you read the room, you know when to push and when to wait, and you never make the Founder look unprepared
• Absolute discretion — you will be trusted with sensitive business and personal information; that trust is non-negotiable
• Technologically comfortable — you pick up new tools quickly and use them to work faster, not just differently
• Proactive by nature — you do not wait to be told, you anticipate and act
• Calm under pressure — a day that goes completely sideways does not unsettle you, it motivates you to solve it

Pay: ₹40,000.00 - ₹45,000.00 per month

Benefits:

• Flexible schedule

Work Location: In person