Personal Assistant

Job Summary:

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence.

Key Responsibilities:

Administrative Support

• Manage and coordinate the owner’s calendar, appointments, and meetings
• Screen and prioritize emails, calls, and messages
• Draft, proofread, and manage correspondence, reports, and documents
• Organize digital and physical files

Clinic Operations Assistance

• Assist in scheduling staff meetings, trainings, and clinic events
• Help with inventory tracking and ordering of clinic supplies
• Liaise with vendors, contractors, and service providers

Personal Tasks

• Run errands
• Schedule personal appointments

Qualifications:

• Excellent organizational and time management skills
• Strong written and verbal communication
• Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software
• Social media and basic marketing knowledge is a plus

Attributes:

• Trustworthy and able to handle confidential information
• Flexible and adaptable to changing priorities
• Solution-oriented and resourceful
• Friendly, professional demeanor with excellent interpersonal skills