Personal Assistant

Personal Assistant

Join Tulsa Center for Rehabilitation & Healthcare, a skilled nursing and rehabilitation community serving Tulsa and the surrounding area, as a highly organized and professional Personal Assistant to the CEO. Our team includes experienced nurses, therapists, and caregivers who work together to create individualized care plans for each resident.

About the Role

We are seeking a proactive, detail-oriented, and dependable Personal Assistant to support the CEO in ensuring daily operations, communications, scheduling, and administrative responsibilities are handled efficiently and confidentially. As a Personal Assistant, you will play a critical role in managing the CEO's calendar, appointments, meetings, and travel arrangements, as well as screening phone calls, emails, and correspondence on their behalf.

Responsibilities

• Manage and maintain the CEO's calendar, appointments, meetings, and travel arrangements
• Coordinate daily schedules and prioritize appointments based on organizational needs
• Screen phone calls, emails, and correspondence on behalf of the CEO
• Coordinate meetings, interviews, orientations, and special events
• Take meeting minutes and distribute follow-up documentation when required
• Ensure office operations run efficiently and professionally
• Provide occasional support outside standard business hours when necessary

Personal Assistance Responsibilities

• Assist the CEO with personal scheduling and errands as appropriate
• Coordinate reservations, appointments, and travel logistics
• Manage reminders for important deadlines and commitments
• Provide occasional support outside standard business hours when necessary

Qualifications

• High school diploma or GED required; associate's or bachelor's degree preferred
• Minimum of 2 years of executive assistant, administrative assistant, or personal assistant experience preferred
• Experience in healthcare or long-term care preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite, email platforms, scheduling software, and general office technology
• Ability to multitask and prioritize effectively
• Ability to maintain confidentiality and professionalism
• Valid driver's license and reliable transportation preferred

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off
• Holiday pay

Equal Opportunity Employer Statement

We are an equal opportunity employer committed to creating an inclusive and respectful workplace for all employees and applicants.

To apply for this exciting opportunity, please submit your application.