Personal Assistant

About the role

The Personal Assistant (PA) to the CEO is responsible for providing high-level administrative, organisational and operational support to ensure the CEO operates efficiently and effectively. This role requires strong coordination, communication and problem-solving skills, acting as a central point of organisation across internal teams and external stakeholders. The PA plays a critical role in managing priorities, coordinating information flow, and ensuring tasks, meetings and key actions are executed on time. This position supports business-wide activities and contributes to improving efficiency, communication and execution across the organisation.

Key responsibilities

• Manage the CEO's calendar, scheduling meetings and ensuring efficient time allocation.
• Coordinate internal and external meetings including agendas and required documentation.
• Prepare briefing notes, reports and meeting summaries as required.
• Act as the first point of contact for communications directed to the CEO.
• Track actions, tasks and deadlines arising from meetings and communications.
• Follow up with internal teams to ensure completion of tasks and deliverables.
• Maintain visibility of key priorities and escalate delays or risks where required.
• Manage email and correspondence on behalf of the CEO where required.
• Draft emails, memos and communications in a clear and professional manner.
• Prepare and maintain documents, reports and records.

About you

• Highly organised with strong attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving and coordination skills
• High level of discretion and confidentiality
• Proactive and able to work independently
• Professional presentation and approach
• Proficiency in Microsoft Office and business systems