Personal Assistant

About the role

Provide secretarial and administrative support to the CEO.

Key responsibilities

• Manage daily schedules, appointments, meetings, and reminders
• Arrange business trips, including flight tickets, hotels, transportation, and travel itineraries
• Prepare and submit claims, expenses, receipts, and other related documents
• Manage and arrange the CEO's meals, refreshments, pantry supplies, and office requirements
• Coordinate meetings, business appointments, dinners, and other engagements
• Prepare letters, emails, reports, presentations, and other documents as required
• Handle incoming calls, messages, correspondence, and follow up matters
• Maintain proper filing of confidential and important documents
• Liaise with internal departments, suppliers, hotels, travel agents, and external parties when required
• Arrange transportation, drivers, deliveries, and other necessary arrangements

About you

• Diploma/Degree in Business Administration, Secretarial Studies, or related field
• Previous experience as a Secretary, Personal Assistant, or similar position is preferred
• Good communication and interpersonal skills
• Good command of English, Chinese and Bahasa Malaysia
• Proficient in Microsoft Office
• Well organized, responsible, proactive, and trustworthy
• Able to handle confidential information with discretion
• Able to multitask and work independently
• Willing to handle ad-hoc and urgent requests when required