Personal Assistant

Position Overview

We are looking for a highly organized, trustworthy, and proactive Personal Assistant to provide comprehensive support in managing personal affairs, family-related responsibilities, and personal assets. The ideal candidate should possess exceptional organizational skills, attention to detail, discretion, and the ability to independently handle multiple responsibilities while ensuring everything runs smoothly.

This is a role for someone who enjoys creating order, anticipating needs, and ensuring that day-to-day personal matters are managed efficiently.

Key Responsibilities

Property Management

• Oversee the day-to-day management of multiple residential and investment properties.
• Coordinate with maintenance staff, vendors, contractors, and service providers.
• Schedule preventive maintenance and ensure timely completion of repairs.
• Conduct periodic follow-ups to ensure all properties remain well maintained.
• Maintain records of property-related documents, warranties, service contracts, and expenses.

Personal Asset Management

• Maintain an organized record of personal assets, valuables, and important documents.
• Track renewals, insurance policies, registrations, and service schedules.
• Coordinate servicing, maintenance, and upkeep of personal assets whenever required.
• Ensure all documentation is updated, secure, and easily accessible.

Travel & Logistics

• Manage domestic and international travel arrangements.
• Book flights, hotels, transportation, and prepare travel itineraries.
• Coordinate visa applications, travel documentation, and travel-related requirements when necessary.
• Handle last-minute travel changes efficiently.

Family Assistance

• Coordinate appointments, schedules, and personal commitments for family members.
• Assist with household-related tasks and family events.
• Coordinate with household staff, drivers, and external service providers.
• Support in planning family travel, celebrations, and personal occasions.

Administrative Support

• Maintain calendars for personal appointments and commitments.
• Organize important files, bills, receipts, and personal records.
• Track recurring payments, subscriptions, and important due dates.
• Coordinate with banks, insurance companies, legal advisors, and other personal service providers whenever required.
• Handle confidential information with the highest level of professionalism and discretion.

Vendor & Relationship Management

• Liaise with property managers, maintenance agencies, interior designers, architects, and other vendors.
• Negotiate quotations and coordinate execution of services.
• Maintain strong relationships with trusted vendors for ongoing requirements**.**

Desired Skills & Qualifications

• Bachelor's degree preferred.
• 3-7 years of experience as a Personal Assistant, Family Office Assistant, or similar role.
• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• High level of integrity, discretion, and confidentiality.
• Excellent follow-up and coordination skills.
• Proficiency in Microsoft Office, Google Workspace, and digital productivity tools.
• Comfortable managing multiple priorities with minimal supervision.
• Strong problem-solving ability and attention to detail.

Preferred Qualities

• Self-driven and highly dependable.
• Calm under pressure and adaptable to changing priorities.
• Strong sense of ownership and accountability.
• Professional, courteous, and service-oriented mindset.
• Ability to anticipate needs rather than simply respond to requests.