Personal Assistant

About Us

Sass and SEO helps founders scale sustainably through SEO, systems, and digital strategy. We're a lean, focused team that values clarity, structure, and sustainable growth over chaos and hustle.

We're hiring a part-time Personal Assistant to work directly with our founder. This isn't a generic admin job. We need someone who thrives on organization, anticipates needs before they're stated, and keeps an entire operation running smoothly across multiple clients and team members. If calendars, checklists, daily rundowns, and proactive follow-ups are your love language, this role is for you.

This is an 8–10 hrs/week, remote role with overlap in California hours (Pacific Time).

What You'll Do

Schedule & Calendar Ownership: Keep the founder's calendar clean, protected, and conflict-free. Add buffers, resolve scheduling issues proactively, and ensure the week ahead is always organized by Friday.

Inbox Management: Scan and prioritize emails daily, draft replies for the founder to approve, and handle low-priority communication independently.

Client & Project Pulse: Track the status of every active client and project. Always know where things stand, who's working on what, and what needs attention next.

Team Follow-Ups: Check in with team members on open deliverables without being asked. Ensure no one goes dark on assigned work and that deadlines stay on track.

Daily Rundowns & Reporting: Deliver a morning brief each day covering the calendar, top priorities, open items, and what you need from the founder. Close the day with a short wrap-up on what's done and what carries forward.

Week-Ahead Prep: By Friday EOD, next week is fully mapped: calendar reviewed, priorities outlined, follow-ups queued. Monday morning runs itself.

Anticipation Over Reaction: See bottlenecks before they happen, flag deadlines early, and handle what you can before it ever reaches the founder.

What the Day-to-Day Looks Like

Each morning, you'll deliver a Daily Rundown that includes:

• A summary of important emails/messages that need attention (with draft replies ready)
• Today's calendar and upcoming meetings
• A clear overview of top priorities across all active clients
• What you're handling directly, and your plan for moving those items forward
• What you need from the founder

Throughout the day, you will:

• Follow up with team members on open tasks and collect status updates
• Respond to routine communication and only escalate what truly requires founder input
• Keep the calendar clean and protected: adding buffers, rescheduling as needed, resolving conflicts same-day
• Track tasks and deadlines in ClickUp to ensure nothing slips
• End the day by prepping tomorrow and flagging anything unresolved

By Friday, you will:

• Have next week's calendar fully reviewed and organized
• Outline client priorities and scheduled follow-ups for the week ahead
• Ensure the founder starts Monday with a clear, ready-to-go plan

Weekly Standards

• The founder never has to ask "where are we at?" on anything you're tracking
• Every active client has a current status you can report on at any time
• Every team member has been followed up with at least once on open work
• Calendar is clean and current through the following week by Friday EOD
• Nothing slips because of missed follow-ups

Required Skills & Experience

• 2+ years PA/EA experience supporting a founder, CEO, or executive
• Experience in digital-first businesses (marketing agencies, SaaS, consulting, or online services)
• Strong command of Google Workspace (Calendar, Gmail, Docs, Sheets, Drive)
• Proficient with project/task management tools (ClickUp preferred, Asana/Monday/Trello okay)
• Tech-forward: comfortable with AI tools, async communication tools (Loom, Slack), and automation platforms
• Excellent written communication: clear, professional, and personable across email and messaging
• Calendar-driven and checklist-oriented: You naturally run your life and work out of systems, and you love it
• Highly organized, detail-oriented, and proactive: you anticipate needs, not just react
• Comfortable managing multiple clients and projects simultaneously without things falling through the cracks
• Must be authorized to work in the U.S. with reliable overlap in California working hours

Culture Fit

You'll thrive here if you:

• Value clarity, calm, and structure over chaos and hustle
• Love the challenge of keeping a busy founder organized and one step ahead
• Communicate proactively, keep things moving, and close loops without being chased
• Get energy from digital-first environments and understand the pace of online business
• Want more responsibility over time: this starts at 8–10 hrs/week with real room to grow for the right person

How We Work

• Async-first: Loom and Slack over unnecessary meetings, shared docs over back-and-forth attachments
• AI-friendly: we encourage using every tool at your disposal, paired with your own judgment and careful review
• Casual, direct, and fast-moving. Clear communication and follow-through over formality

Compensation

• $24–$30/hr DOE
• 8–10 hrs/week, flexible schedule with California overlap
• Remote

Job Type: Part-time

Pay: $24.32 - $29.29 per hour

Benefits:

• Flexible schedule

Language:

• English (Required)

Location:

• United States (Required)

Shift availability:

• Day Shift (Required)

Work Location: Remote