Personal Assistant

Responsibilities:

• Maintain and take care of the Director’s office.
• Organize and coordinate meetings, conferences, and travel arrangements (including booking of air-tickets and accommodation) timely and effectively.
• Maintain schedules and calendars; and arrange and confirm appointments.
• Prepare and manage correspondence, reports and documents.
• Handle incoming and outgoing mail and other materials.
• Set up and maintain filing and document management systems.
• Coordinate and manage household and personal arrangements for the Director.
• Handle purchasing, maintain up-to-date and accurate records of all purchases, and ensure timely stock replenishment when necessary.
• Manage household utilities and related services, including billing and maintenance.
• Oversee domestic staff arrangements such as maid and cleaner to ensure effective household support.
• Collate information and coordinate the flow of information both internally and externally.
• Liaison with internal and external contacts as required.
• Maintain strict level of Confidentiality, Integrity & Security on tasks assigned and information received.
• Other tasks as and when assigned.

Requirements:

• Diploma or bachelor’s degree in Secretarial or Business Administration or equivalent.
• Have minimum 3 years of relevant working experience.
• Able to maintain strict confidentiality.
• Computer literate with knowledge of Microsoft Office Applications.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple tasks efficiently.