Personal Assistant

Company Details

• Working Days: 5 Days a Week
• Work Mode: Work From Home
• Location: Primarily WFH; occasional requirement to assist the System Head from the New Prabhadevi Road location.
• Role Support: Providing dedicated personal assistance to the System Head and supporting personal and family-related requirements, including assistance for his wife and daughter.
• Company Profile: Management consulting firm

Roles & Responsibilities

• Provide end-to-end personal assistance and act as a single point of contact for the System Head's personal and family-related requirements.
• Manage travel and holiday arrangements for the System Head and family, including flights, hotels, visas, transport, itineraries, and bookings.
• Coordinate appointments, medical requirements, insurance claims, prescriptions, and healthcare-related documentation for the family.
• Handle personal calendars, appointments, reminders, lifestyle requirements, and day-to-day errands.
• Coordinate with the System Head's wife and daughter for their personal requirements, appointments, travel, activities, and other necessary arrangements.
• Manage financial and banking errands, maintain records of bills and receipts, and coordinate with the CA for personal documentation and tax-related requirements.
• Handle important personal documentation, renewals, filing, courier coordination, and liaise with banks, government offices, and other relevant parties.
• Coordinate with household vendors, service providers, repair personnel, and other external stakeholders.
• Organize family events, celebrations, restaurant reservations, activity bookings, gifts, and other personal arrangements.
• Manage delegated calls, WhatsApp messages, follow-ups, and personal communications.
• Maintain accurate records, contact directories, calendars, and digital/physical files while ensuring complete confidentiality and discretion.
• Proactively anticipate requirements and ensure timely execution with minimal supervision.

Job Requirements :

• 2-7 years of experience as a Personal Assistant or in a similar role.
• Strong calendar management skills with ability to prioritize tasks effectively.
• Excellent secretarial skills including fixing appointments, making travel arrangements, and handling correspondence.