Personal Assistant

Job Summary

The Personal Assistant (PA) provides comprehensive administrative and personal support to the Management Team by managing schedules, coordinating meetings, handling confidential matters, and ensuring daily operations run efficiently.

Job Responsibilities:

• Assist the HOD in monitoring overall departmental functions to ensure efficiency and compliance
• Assist in monitoring online sales activities, ensuring product descriptions and price tags are uploaded accurately inside company online shop by the admin team
• Assist in monitoring warehouse operations, ensuring smooth processes and efficiency in stock management and dispatch
• Provide guidance and leadership to departmental teams when the HOD is outstation, ensuring continuity of operations
• Manage the HOD's daily schedule, appointments, and calendar
• Arrange internal and external meetings, prepare meeting agendas, and take meeting minutes when required
• Prepare letters, reports, presentations, and other business documents
• Remind the HOD of upcoming appointments, deadlines, and important events
• Act as the liaison between the HOD and internal departments, clients, suppliers, and business partners
• Coordinate follow-ups on pending tasks and ensure timely completion
• Assist in monitoring ongoing projects and follow up on action items
• Perform any other duties and responsibilities assigned by Management from time to time

Requirements:

• At least 1 year of experience as a Personal Assistant, Executive Assistant, or Administrative Executive
• Excellent verbal and written communication skills in English, Bahasa Malaysia and Mandarin is an added advantage
• Strong organizational and time management skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Ability to multitask and work independently
• Good problem-solving and coordination skills
• Possess a valid driving license is an added advantage

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Additional leave
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person