Personal Assistant

About the role

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to management. The ideal candidate will be responsible for coordinating daily schedules, managing administrative tasks, and ensuring smooth day-to-day operations. The Personal Assistant will be based in Petaling Jaya.

Key responsibilities

• Manage calendars, appointments, and meeting schedules
• Coordinate and arrange meetings, including preparing agendas, minutes and follow-up actions
• Prepare reports, presentations, proposals and other business documents
• Handle correspondence, emails, phone calls, and communications on behalf of management
• Coordinate travel arrangements, accommodation, and itineraries
• Organize and maintain records, documents, and filing systems
• Act as Liaison between management, clients, suppliers, stakeholders and business partners professionally
• Monitor deadlines, track projects and follow up on action items
• Handle confidential information with discretion and professionalism
• Travel across the region as required to support business operations, coordinate projects, and ensure the smooth execution of operational activities

About you

• Diploma or Bachelor's degree in Business Administration or related field preferred
• Excellent verbal and written communication skills in both English and Chinese
• Previous experience as a Personal Assistant, Executive Assistant, or similar role
• Excellent organizational, multi-tasking and time-management abilities
• Proficient in Microsoft Office, Google Sheet and digital communication tools
• Strong ability to work independently, prioritize tasks and meet deadlines
• Professional, resourceful, and attention to detail with strong problem-solving skills
• High level of integrity and ability to maintain confidentiality
• Willing to travel and work flexible hours when required