Personal Assistant

About the Role

We are seeking a highly organised, dependable and discreet Personal Assistant to provide direct support to the Managing Partner.

This is a trusted, hands-on role involving executive support, team coordination and client liaison. The successful candidate must be proactive, tactful and professionally persistent, with the ability to take ownership and follow matters through to completion.

Key Responsibilities

• Manage the Managing Partner’s calendar, meetings, appointments, travel arrangements and daily priorities
• Prepare meeting agendas, minutes, correspondence, presentations and action-item trackers
• Organise documents, records and confidential information
• Assist with research, professional materials and selected special initiatives
• Coordinate with external advisers and service providers, including occasional external appointments or errands
• Act as a trusted communication link between the Managing Partner and team members
• Communicate instructions, expectations, deadlines and priorities clearly and accurately
• Track assignments and follow up professionally to ensure agreed deliverables remain on schedule
• Identify delays or unresolved matters and escalate them promptly to the Managing Partner
• Liaise professionally with clients, regulators and other stakeholders
• Follow up tactfully on outstanding information, agreed deadlines and overdue payments
• Manage client expectations and assist with routine concerns while preserving positive relationships
• Escalate technical, sensitive or significant matters promptly to the Managing Partner

Requirements

• Minimum of 3 years’ relevant experience as a Personal Assistant or Executive Assistant, preferably in a professional services or corporate environment
• Excellent written, verbal and interpersonal communication skills
• Strong organisational, time-management and follow-through abilities
• Proficient in Microsoft Word, Excel and PowerPoint
• Able to manage multiple priorities independently with minimal supervision
• Professionally persistent, firm and tactful when following up with others
• Comfortable handling difficult conversations, complaints and competing demands
• High level of discretion, integrity and sound judgment
• Able to maintain professional boundaries and remain objective amid workplace dynamics
• Able to provide honest input privately and implement the Managing Partner’s final direction accurately and consistently
• Resourceful, solutions-oriented and comfortable supporting new initiatives
• An interest in visual communication, photography, videography or presentation design, together with a good eye for aesthetics, would be an added advantage

What We Offer

• Competitive remuneration commensurate with experience
• Opportunities for professional development and career growth
• Direct exposure to senior leadership and business decision-making
• A supportive and collaborative working environment
• Limited flexibility may be considered after confirmation on a case-by-case basis, subject to operational requirements, satisfactory performance and prior approval by the Managing Partner

About Us

YH Tan & Associates PLT is an established independent audit firm in Malaysia providing audit and assurance services to clients across various industries. We are recognised for our technical competence, professional integrity and commitment to high-quality audit services.

Please email your application to [email protected], together with your updated résumé, expected salary and availability.