Personal Assistant

Job Overview

Daily Dose Cafe We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to senior executives and ensure the smooth operation of daily activities. This role is vital in managing schedules, coordinating projects, and handling confidential information with professionalism and efficiency. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to facilitate seamless internal and external interactions. Join our team and contribute to a productive, well-organized environment where your organizational talents will shine!

Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence with precision.
• Organize events, conferences, and team gatherings, ensuring all logistics are meticulously planned and executed.
• Handle complex office management tasks such as filing, data entry, managing multi-line phone systems, and overseeing office supplies inventory.
• Facilitate internal communication channels to ensure timely dissemination of information across departments.
• Assist with bookkeeping tasks using QuickBooks and perform basic bookkeeping duties such as invoicing, expense tracking, and financial record keeping.
• Support project coordination efforts by tracking deadlines, preparing project documentation, and collaborating with team members to meet objectives efficiently.

Requirements

• Proven experience as a Personal Assistant or in an administrative role supporting C-suite executives or senior management.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, video conferencing software, and technical proficiency in office tools such as DocuSign.
• Experience with event planning, project management tools, and internal communication platforms.
• Ability to handle confidential information discreetly while maintaining high levels of integrity.
• Demonstrated experience in office management tasks including filing systems, data entry, clerical support, and customer service.
• Familiarity with bookkeeping software like QuickBooks for financial recordkeeping is preferred.
• Strong typing skills with attention to detail for proofreading and transcription tasks.

Join us as a Personal Assistant where your organizational expertise will empower our leadership team to succeed! We value proactive professionals who thrive on multitasking and delivering exceptional support in a vibrant work environment. All roles are paid positions committed to fostering a productive workplace where your skills make a meaningful impact!

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule

Work Location: In person