Personal Assistant

Job Summary

We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative and operational support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate a proactive attitude, excellent organizational skills, and the ability to handle confidential information with discretion. Join us to be a key contributor in creating an efficient, productive work environment that empowers our leadership to focus on strategic priorities.

Duties

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, transcribing meetings, and preparing reports with precision.
• Organize and facilitate company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled seamlessly.
• Handle internal communication channels efficiently to ensure timely dissemination of information across teams and departments.
• Assist with bookkeeping tasks using QuickBooks, including data entry, invoicing, expense tracking, and basic financial record management.
• Support project coordination efforts by tracking deadlines, preparing project documentation, and collaborating with team members to meet objectives.
• Manage office operations such as filing systems, front desk responsibilities, multi-line phone systems management, and maintaining office supplies inventory.
• Coordinate business travel arrangements including flights, accommodations, transportation logistics, and itineraries while ensuring all details are aligned with company policies.
• Use video conferencing software for virtual meetings; ensure technical setup is flawless for smooth communication.
• Maintain confidentiality of sensitive information at all times while handling personal and professional data with integrity.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant supporting C-suite executives or senior management in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Excellent written and verbal communication skills with attention to detail for proofreading and transcription tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and familiarity with Microsoft Outlook Calendar.
• Experience with QuickBooks for bookkeeping tasks; familiarity with business travel arrangements is a plus.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Skilled in event planning, project management tools, office management practices, and internal communication strategies.
• Technical proficiency in video conferencing software such as Zoom or Teams; adept at managing multi-line phone systems and office technology.
• Strong customer service orientation combined with excellent phone etiquette and clerical experience including filing and data entry.

Join our team as a Personal Assistant to play a pivotal role in streamlining operations while supporting our leadership’s strategic initiatives!

Pay: From $18.00 per hour

Work Location: In person