Personal Assistant

Job Title: Personal Assistant to the Director
Location: On-site / Corporate Office
Employment Type: Full-time
Timing : 09:00 AM to 08:00 PM

Job Overview: We are seeking an experienced, highly organized, and proactive Personal Assistant to the Director. In this role, you will act as the primary administrative point of contact, managing the Director’s daily operational needs, scheduling, communications, and official travel. The ideal candidate has prior experience supporting senior management, possesses exceptional communication skills, and exercises impeccable discretion.

Key Responsibilities: Calendar & Schedule Management

• Maintain and manage the Director’s complex daily schedule, resolving scheduling conflicts proactively.
• Organize internal and external meetings, prepare meeting rooms, and compile relevant agendas or briefing materials in advance.
• Send meeting reminders and ensure strict adherence to timelines.

Travel & Logistics Coordination

• Handle end-to-end travel arrangements including flights, accommodations, visa processing, ground transportation, and detailed itineraries.
• Manage emergency itinerary changes, flight reschedules, and travel-related logistics seamlessly.

Communication & Administrative Support

• Serve as the official gatekeeper, screening incoming calls, correspondence, and visitor requests.
• Draft, proofread, and format official emails, letters, memos, presentations, and meeting minutes.
• Handle sensitive and confidential information with absolute discretion.

Operational & Task Management

• Track pending action items, follow up with key stakeholders on behalf of the Director, and monitor project deadlines.
• Organize corporate events, board meetings, and official dinners as required.
• Reconcile travel expenses, process credit card reports, and maintain organized digital and physical filing systems.

Required Qualifications & Skills

• Experience: 3–5+ years of direct experience as a Personal Assistant, Executive Assistant, or Secretarial support to Senior Management/C-Suite Executives.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and video conferencing tools (Zoom, MS Teams).
• Communication: Exceptional verbal and written English communication skills.
• Organization: Superior time-management skills with the ability to prioritize tasks and meet tight deadlines.
• Interpersonal Skills: Professional demeaner, high emotional intelligence, and diplomatic communication with high-level stakeholders.

Pay: From ₹30,000.00 per month

Work Location: In person