Personal Assistant

About the role

As the Personal Assistant to the CEO of Electric Pro Care, you will provide high-level executive support, including managing calendars, scheduling meetings, travel management, preparing documentation, communication between interdisciplinary teams and client support. The Personal Assistant will handle expenses reports, maintain accurate records, and support day-to-day office administration to keep operations running smoothly.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Prepare documentation and correspondence for executive use
• Coordinate internal and external communications between interdisciplinary teams and clients
• Handle expense reports and maintain accurate records
• Support day-to-day office administration
• Act as a point of contact for executives with clients, partners, and team members
• Assist with meetings and follow-up actions
• Provide basic project coordination to ensure timely completion of executive priorities

About you

• Strong executive administrative assistance experience
• Proficiency with calendar management, meeting coordination, and document preparation
• Experience with office management, record keeping, and task tracking
• Ability to prepare and reconcile expense reports accurately and in a timely manner
• Excellent communication skills for coordinating with executives, team members, and external partners
• Proficiency with productivity tools (e.g., email, spreadsheets, workspace) and basic project coordination
• High level of proactivity and problem-solving mindset
• Strong organisational and time-management abilities, with capacity to prioritise multiple tasks in a fast-paced environment
• Fluency in English language
• Previous experience supporting executives or senior leadership; experience in engineering, construction, or hospitality sectors is an advantage

About us

Electric Pro Care is a certified electrical engineering consulting company based in Bali, Indonesia, focused on both traditional electrical infrastructure and AI-driven building intelligence. The company manages the full electrical lifecycle, from planning and installation through commissioning and ongoing preventive maintenance, adhering to IEEE, PLN, and national standards. Electric Pro Care serves villa developers, hospitality operators, industrial clients, architects, project managers, and property owners seeking reliable, efficient, and smart energy solutions.