Personal Assistant

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Job Title: Personal Assistant to Managing Director

Location: Jubilee Hills, Road No. 36, Hyderabad
Department: Executive Office
Reports To: Managing Director

Job Summary

Krishna Jewellers Pearls & Gems Pvt. Ltd. is seeking a highly organized, proactive, and dependable Personal Assistant to provide comprehensive administrative and personal support to the Managing Director.

The ideal candidate will be responsible for managing schedules, coordinating meetings and travel, handling confidential information, facilitating communication with internal and external stakeholders, and ensuring the smooth execution of both professional and personal commitments. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

Executive & Administrative Support

• Manage the Managing Director's calendar, appointments, meetings, and daily schedule.
• Coordinate and organize business meetings, reviews, and appointments.
• Prepare reports, presentations, documents, and meeting materials.
• Maintain confidential records and sensitive business information with the highest level of discretion.

Communication Management

• Act as a key point of contact between the Managing Director and internal/external stakeholders.
• Screen and prioritize phone calls, emails, and correspondence.
• Draft, review, and manage professional communications on behalf of the Managing Director.
• Ensure timely follow-up on pending tasks and commitments.

Travel & Event Coordination

• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Coordinate business visits, meetings, conferences, and events.
• Ensure all travel and logistics are planned efficiently and in line with executive priorities.

Meeting Management

• Schedule and coordinate meetings with internal teams, vendors, clients, and business partners.
• Prepare agendas, meeting notes, and action trackers.
• Follow up with stakeholders to ensure timely completion of action items.

Task & Project Coordination

• Assist in tracking projects, deadlines, and business priorities.
• Coordinate with various departments to ensure smooth execution of assigned initiatives.
• Monitor progress and provide regular updates to the Managing Director.

Personal Assistance

• Manage personal appointments, schedules, and commitments as required.
• Coordinate personal tasks, errands, and family-related arrangements when necessary.
• Assist in organizing personal events and special engagements.

Office Coordination

• Support day-to-day executive office administration.
• Coordinate with vendors, service providers, and support staff.
• Ensure the executive workspace and related administrative processes operate efficiently.

Required Skills & Qualifications

• Bachelor's Degree in Business Administration, Management, Commerce, or a related field.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and manage competing priorities effectively.
• Strong problem-solving and decision-making abilities.
• High level of professionalism, integrity, and confidentiality.
• Proactive, self-driven, and detail-oriented approach to work.

Preferred Experience

• 25 years of experience as a Personal Assistant, Executive Assistant, Executive Coordinator, or similar role.
• Experience supporting senior leadership or business owners will be an added advantage.
• Exposure to retail, luxury, jewellery, or corporate environments is preferred.

Working Conditions

• Full-time position.
• 6 working days per week.
• 10 hours per day.
• May require flexibility to support urgent business requirements outside regular working hours.
• Fast-paced and dynamic work environment.

Compensation & Benefits

• Competitive Salary
• Provident Fund (PF)
• Health Insurance
• Paid Leave
• Daily Snacks
• Yearly Bonus
• Professional Development & Career Growth Opportunities
• Supportive and Collaborative Work Environment