Personal Assistant

About the role

PT Mitra Kencana Amanah Jaya is seeking a highly organised and proactive Personal Assistant to join our team in Bali. This is a full-time position offering the opportunity to provide comprehensive administrative and secretarial support to senior management. As Personal Assistant, you will be the right hand to key executives, managing their day-to-day operations, schedules, and communications to ensure they can focus on strategic priorities. This role is central to the smooth functioning of our executive office and requires someone who can anticipate needs, manage multiple priorities, and maintain the highest standards of professionalism and discretion.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diaries across multiple stakeholders
• Preparing and maintaining detailed meeting agendas, taking minutes, and distributing action items to relevant parties
• Drafting, editing, and proofreading correspondence, reports, and presentations on behalf of senior management
• Organising travel arrangements, including flights, accommodation, and ground transportation for executive visits and business trips
• Managing expense reports, invoices, and financial documentation in accordance with company procedures
• Maintaining confidential filing systems and databases, ensuring accurate record-keeping and information retrieval
• Coordinating office operations and liaising with internal departments and external vendors
• Screening and managing telephone calls, emails, and visitor requests with professionalism and discretion
• Assisting with event planning and coordination for corporate meetings, conferences, and business functions
• Supporting ad-hoc projects and initiatives as requested by senior management

What we're looking for

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial support role within a professional environment
• Exceptional organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Excellent written and verbal communication skills in English; additional language skills are advantageous
• Demonstrated discretion and ability to handle sensitive and confidential information with integrity
• Strong interpersonal skills and the ability to work effectively with executives and all levels of staff
• Attention to detail and commitment to maintaining high standards of accuracy in all work
• Proactive problem-solving approach with the ability to anticipate needs and take initiative
• Professional presentation and the ability to represent the company at the highest standard
• Flexibility and willingness to adapt to changing priorities and requirements

What we offer

PT Mitra Kencana Amanah Jaya is committed to creating a supportive and rewarding workplace for all employees. We offer competitive remuneration packages, professional development opportunities, and a collaborative work environment where your contributions are valued. As a full-time member of our team based in Bali, you will benefit from a dynamic company culture that prioritises work-life balance and employee wellbeing. We provide comprehensive support to help you succeed in your role and grow your career with us.

About us

PT Mitra Kencana Amanah Jaya is a professional services organisation based in Bali, dedicated to delivering excellence and building strong partnerships with our clients and stakeholders. Our company is built on the values of integrity, reliability, and commitment to outstanding service. We work in a collaborative environment where teamwork, professional development, and continuous improvement are central to our culture. We are proud to be an employer of choice in our region, and we invest in our people to ensure their success and wellbeing.

Apply now

If you are an experienced Personal Assistant looking for a new challenge and ready to make an impact with PT Mitra Kencana Amanah Jaya, we would like to hear from you. Please submit your CV, cover letter, and any relevant supporting documents through our recruitment portal. We look forward to reviewing your application.