Personal Assistant

Snapshot of the role:

We are seeking a highly organized and proactive Personal Assistant to join our team. As a Personal Assistant, you will play a crucial role in maintaining the efficiency and smooth operation of management office.

You are driven to:

• Deal with daily administrative, operational and secretarial tasks of the senior management office, such as screening calls/e-mails, scheduling appointments/meetings, maintaining diaries, file management, coordinating accommodation/travel arrangement, and visa application to support the office operation.
• Prepare and translate especially proficiency in business writing, where necessary, confidential documents, meeting minutes, reports, presentations and any other relevant documentations in three core languages namely English, Bahasa Malaysia and Mandarin in timely and accurate manner.
• Facilitate communication from management office to internal and external stakeholders to ensure message are effectively communicated.
• Facilitate the organizing of communication/meeting sessions of senior management with Internal /external parties and ensuring all meeting sessions are well taken care of.
• Coordinate and deal with senior management and family matters (official and non-official) including company events, social activities, school functions, investment portfolio, and any ad hoc requests to ensure tasks are completed in timely and accurate manner.
• Ensure the senior management office, discussion room and boardroom are constantly well maintained.
• Contribute to continuous improvement in your own area of responsibility

What you’ll need to succeed:

• Candidate must possess at least a Certificate/Diploma/Degree in secretarial, business administration or equivalent.
• At least 5 years’ proven experience as a Personal Assistant or similar role, preferably supporting top-level executives.
• Office administration and records management skills (SharePoint)
• Proficient in office software and technology, including Microsoft Office Suite.
• Exceptional planning, organizational, problem-solving and multitasking skills. Detail-oriented with a high level of accuracy.
• Good command of spoken and written in English, Bahasa Malaysia and Mandarin.
• Discretion and trustworthiness when handling confidential information.
• Strong people skills and social skills, able to be tactful and diplomatic interacting with different level of people.
• Ability to work independently and take initiative with sense of urgency, tolerance and flexibility.
• Candidate must be willing to be based at HQ, Shah Alam.