Personal Assistant

About the Role

We are looking for a highly organized, proactive, people-oriented Personal Assistant to the CEO who can manage a wide variety of tasks and adapt quickly to changing priorities.

This is a hybrid role. When the CEO is in Jakarta, the Personal Assistant will work in person with the CEO and may accompany the CEO to meetings, appointments, business events, and other activities. When the CEO is traveling or out of Jakarta, the role will primarily be remote from home. This is a part time position.

The ideal candidate is a natural multitasker who is comfortable dealing with people, highly capable online, knowledgeable about social media, and willing to take ownership of tasks from start to finish.

Key Responsibilities

Executive & Personal Assistance

• Manage the CEO's day-to-day schedule, appointments, meetings, and calendar.
• Coordinate meetings, calls, travel arrangements, and other activities.
• Research and book hotels, restaurants, transportation, venues, and other services.
• Prepare itineraries and assist with travel planning.
• Accompany the CEO to meetings, events, appointments, and business activities when required.
• Take notes, follow up on action items, and help ensure commitments are completed.
• Handle confidential information professionally and discreetly.

Online & Administrative Tasks

• Conduct online research and gather information quickly and accurately.
• Prepare documents, spreadsheets, presentations, and other basic business materials.
• Manage email, online bookings, registrations, and other administrative tasks.
• Communicate with vendors, service providers, candidates, and other contacts on behalf of the CEO.
• Use online tools and platforms confidently and learn new software quickly.

Social Media & Digital Responsibilities

• Have a strong understanding of major social media platforms.
• Assist with creating, posting, and managing social media content when required.
• Research content, trends, platforms, and relevant online opportunities.
• Post and manage job advertisements across relevant job boards and online platforms.
• Assist with basic digital marketing and online communication tasks.

Recruitment Support

• Post job advertisements for various positions.
• Help source and identify potential candidates online.
• Communicate with applicants and coordinate interviews.
• Maintain candidate information and interview schedules.
• Assist the CEO with recruitment-related administrative tasks.

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Office Administrator, Coordinator, or similar role is preferred.
• Excellent English communication skills, both written and spoken.
• Strong communication and interpersonal skills.
• Highly organized with excellent multitasking abilities.
• Comfortable interacting with executives, business professionals, vendors, candidates, and other people.
• Strong online research and computer skills.
• Good knowledge of social media platforms such as LinkedIn, Instagram, Facebook, TikTok, and other relevant platforms.
• Comfortable using Google Workspace, Microsoft Office, email, calendars, spreadsheets, and online booking platforms.
• Fast learner who can quickly understand new websites, applications, and digital tools.
• Excellent attention to detail.
• Able to work independently without constant supervision.
• Proactive attitude — able to identify what needs to be done rather than waiting for instructions.
• Flexible and comfortable handling different types of tasks during the same day.
• Professional manner when accompanying the CEO to meetings and events.
• Strong discretion and ability to maintain confidentiality.
• Willingness to work in person in Jakarta when the CEO is in town.
• Reliable laptop, smartphone, and stable internet connection for remote work.

Personality & Work Style

The ideal candidate is

• Proactive and resourceful
• Highly dependable and trustworthy
• Friendly, confident, and comfortable meeting new people
• Organized and detail-oriented
• Able to multitask without becoming overwhelmed
• Comfortable working with senior executives
• Tech-savvy and very comfortable online
• A good communicator and problem solver
• Flexible and willing to handle a wide variety of responsibilities
• Able to work independently and use good judgment

Important

This is not a narrowly defined administrative position. The successful candidate should be comfortable moving between different types of work depending on the CEO's needs.

One day may involve booking a hotel and restaurant, researching information online, and scheduling meetings. Another day may involve posting recruitment advertisements, communicating with candidates, managing social media tasks, and accompanying the CEO to business meetings or events.

We are looking for someone who can think on their feet, solve problems, communicate well with people, and get things done.

Working Arrangement

• When the CEO is in Jakarta: In-person work with the CEO and attendance at meetings/events as required.
• When the CEO is traveling/out of Jakarta: Primarily remote work from home.
• Some flexibility in working hours may be required depending on the CEO's schedule, meetings, travel, and events.

How to Apply

Please submit:

1. Updated CV/resume.
2. Brief introduction explaining why you are suitable for this position.
3. Details of your previous Personal Assistant, Executive Assistant, administrative, social media, or similar experience.
4. Examples of your experience managing multiple tasks simultaneously.
5. Details of your social media and online platform experience.
6. Your current location in Jakarta.
7. Your expected monthly salary.
8. Your availability to start.
9. Please attach a recent picture of yourself

We may not consider applications without a CV and brief introduction.

Our Ideal Candidate

We are looking for a smart, energetic, trustworthy, highly organized, and digitally capable individual who can become a reliable right-hand to the CEO.

If you enjoy variety, are excellent with people, are comfortable online, can solve problems independently, and can move seamlessly between administrative, social, recruitment, and executive-assistance tasks, we would like to hear from you.