Personal Assistant

Key Responsibilities

• Manage the Chairman's calendar, appointments, meetings and travel arrangements.
• Prepare, review, and organize business documents, reports, presentations and correspondence.
• Coordinate meetings, prepare agendas, record action items and follow up on deliverables.
• Support business administration and project coordination across various business units.
• Liaise with internal departments and external stakeholders to ensure timely communication and execution of tasks.
• Maintain accurate records and ensure proper document management and confidentiality.
• Conduct research, compile information, and prepare briefing materials to support business decision-making.
• Manage end-to-end travel arrangements, including flight bookings, hotel accommodations, transportation, and visa applications.
• Ensure travel itineraries are efficiently planned and aligned with business requirements.
• Assist with follow-up on sales enquiries and business correspondence via email.
• Support business development initiatives, occasional business travels to explore potential opportunities may be required. (estimated 2 times per month)
• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.
• Perform other executive support duties as assigned by the Chairman & CEO.

Requirements

• Diploma / Bachelor or above in Business Admin, Management, Secretarial or relevant fields
• Minimum 3 years EA experience, construction industry background preferred
• Excellent communication & interpersonal skills to liaise with senior management
• Meticulous, proactive, well-organized and capable of autonomous work
• Advanced MS Office proficiency (Word/Excel/PPT)
• Strict confidentiality awareness and good judgement
• Adaptable to fast-paced working environment
• Provide discreet administrative support on personal matters for the Chairman & CEO, including personal scheduling or ad hoc personal errands, with strict confidentiality maintained at all times.