Personal Assistant

Personal Assistant to Manager – Job Scope

Job Responsibilities:

• Provide daily administrative and personal assistance to the Manager.
• Manage the Manager’s schedule, appointments, meetings, and reminders.
• Arrange meetings, travel, accommodation, transportation, and itineraries when required.
• Handle calls, messages, emails, documents, and correspondence assigned by the Manager.
• Prepare reports, presentations, meeting notes, letters, and other documents.
• Follow up with employees, clients, suppliers, and external parties on matters assigned by the Manager.
• Track pending tasks, deadlines, appointments, and important follow-up matters.
• Assist in coordinating internal meetings and daily operational matters.
• Maintain proper filing and organisation of confidential documents and records.
• Assist with business-related and personal arrangements when required.
• Perform ad-hoc duties, errands, and special assignments assigned by the Manager.
• Maintain confidentiality and professionalism at all times.

Requirements:

• Diploma / Degree in Business Administration, Management, or related field is preferred.
• Experience as a Personal Assistant, Admin Executive, Secretary, or similar role is an advantage.
• Good communication skills in English, Bahasa Malaysia, and Mandarin.
• Organised, responsible, proactive, and detail-oriented.
• Able to multitask and work independently with minimal supervision.
• Good follow-up and problem-solving skills.
• Proficient in Microsoft Office and Google Workspace.
• Possess own transport and willing to travel when required.