Personal Assistant

Personal Assistant to the Managing Director

Hallmark & Stone is looking for an organised, proactive Personal Assistant to support our Managing Director across business operations, body corporate administration, and day‑to‑day workflow. This role suits someone who thrives on structure, accuracy, and keeping a fast‑moving environment running smoothly.

What you’ll do

• Manage the Managing Director’s calendar, meetings, emails, and weekly priorities
• Prepare agendas, briefs, minutes, and follow‑up actions
• Support body corporate and governance activities — board packs, minutes, document management, meeting coordination
• Track tasks, deadlines, and contractor deliverables
• Assist with project coordination, research, and operational support
• Maintain tidy digital filing systems, templates, and admin processes

What you bring

• Strong organisational skills and exceptional attention to detail
• Excellent written communication, especially agendas & minutes
• Confident with Microsoft 365
• Able to juggle multiple priorities and work independently
• Professional, discreet, and comfortable dealing with a range of stakeholders

Experience

• Admin experience preferred
• Minute‑taking or governance documentation experience is a strong advantage
• Property familiarity is beneficial but not required