Personal Assistant

About the role

Reporting to the Director of the Company and performing secretarial and administrative duties.

Key responsibilities

• Organize and maintain files and databases in a confidential manner
• Maintain diaries and arrange appointments
• Organise and service meetings (producing agendas and taking minutes)
• Liaise with internal departments, coordinating and follow-up the progress of all cases till the case is closed
• Manage internal and external correspondence on behalf of the Director as and when necessary
• Type, format and edit reports, documents and presentations
• Coordinate Director's travel arrangements including transportation and accommodations
• Maintain and order office supplies
• Support the Director of the Company with miscellaneous tasks

About you

• Diploma or higher qualification in Business Studies, Administration, Management, Secretarial or equivalent
• At least 3 to 4 years of working experience in the related field
• Excellent written and verbal communication skills in English, Bahasa & Chinese
• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
• Familiar with other AI Programs Apps
• High capability in follow-ups
• Exceptional interpersonal skills
• Able to multitask, resourceful & proactive with good common sense & a sense of urgency
• High degree of attention to details