Personal Assistant

About the role

We are seeking a highly organized, proactive, and resourceful Personal Assistant (PA) to the Company Director. The PA will act as the Director's right-hand support in both professional and administrative capacities. This includes attending meetings, taking minutes, managing daily schedules, following up on action items, and ensuring smooth coordination of the Director's tasks and commitments.

Key responsibilities

• Accompany the Director to attend meetings, take accurate minutes, and ensure timely distribution and follow-up on action items.
• Assist in managing the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Maintain a high level of confidentiality and professionalism in handling sensitive information.
• Serve as the communication liaison between the Director and internal/external stakeholders.
• Draft, review, and manage emails, correspondence, and reports on behalf of the Director.
• Follow up with departments and teams on decisions or action plans as directed by the Director.
• Assist in preparation for meetings and presentations, including compiling documents, data, and reports.
• Support the Director in daily business and personal tasks as required.
• Ensure the Director is well-prepared and briefed for all engagements.
• Arrange and support the employees' engagement activities of the company.

About you

• Proven experience as a Confidential Secretary, Personal Assistant, Executive Assistant, or similar role, preferably in a corporate or industrial environment.
• Proficiency in English, Malay and Mandarin to effectively communicate with Mandarin-speaking clients (Verbal & Written skills).
• High level of integrity and discretion in handling confidential information.
• Strong time management, multitasking, and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and handle pressure in a fast-paced environment.
• Must be flexible with working hours and able to travel when required.
• Minimum Degree in Business Administration, Management, or related field.