Personal Assistant

The Company:
This highly successful and well-regarded IT business specialises in providing software and technology solutions to the financial services sector. They have a strong market presence both in Australia and internationally and are now seeking an experienced Personal Assistant to join their team.

The Role:
They are currently seeking a highly experienced, committed and professional PA to provide dedicated support to the Managing Director.

This is very much a traditional PA role and would suit someone who enjoys being the right-hand person to a senior executive and takes pride in ensuring their day runs smoothly.

Working closely with the MD, you will be responsible for managing his daily schedule, coordinating meetings and travel, handling calls and correspondence and ensuring requirements are followed through. You will be highly organised, confident and discreet, with the ability to handle all matters with the utmost confidentiality.

This is an ideal opportunity for an experienced PA who enjoys the traditional aspects of executive support and is looking for a role where they can become a valued member of the business.

The Duties:
Situated within the Executive Office, you will be responsible for:

• Liaising with the MD to coordinate and schedule meetings and appointments
• Receiving incoming calls for the MD and actioning accordingly
• Coordinating internal and external meetings, including taking minutes and preparing agendas
• Coordinating travel arrangements
• Processing credit card reconciliations
• Coordinating company events, functions and catering
• Preparing correspondence and following up matters as required
• Coordinating trades and services when required
• Providing general day-to-day administrative support to the MD and supporting the Chair as required

The Requirements:
To be successful you must possess:

• Strong proven experience in a similar traditional EA/PA role
• A genuine interest in providing one-on-one support to a senior executive
• Exceptional organisation skills and attention to detail
• A professional, confident and articulate communication style
• The ability to anticipate requirements and ensure matters are followed through
• A high level of discretion and confidentiality
• The ability to build strong working relationships
• A reliable, committed and hands-on approach
• Intermediate Microsoft Office skills

Most importantly, you will be someone who genuinely enjoys being an EA/PA and is looking for a role where your experience, loyalty, organisation and support will be highly valued.

The Process:
To apply for this role please click ‘Apply Now’ or for further information please contact Linda on [03 9553 4436](tel:03 9553 4436) or email [email protected].