Personal Assistant

1. Executive & Management Support

• Provide direct day-to-day support to the Senior Management.

• Manage and coordinate appointments, meetings, schedules and business engagements.

• Prepare meeting agendas, briefing materials, presentations and follow-up lists.

• Remind and push relevant parties for updates, approvals and deliverables.

• Maintain confidentiality when handling sensitive business and management information.

2. Business Follow-Up & Execution

• Escalate issues to management when action is delayed or business risks arise.
• Maintain an effective task tracker and provide regular status updates.

3. Business Sense & Commercial Support

• Understand the company's business operations, priorities and commercial objectives.
• Conduct basic research and gather information to support management decision-making.
• Support management in preparing business plans, reports and presentations.

4. Communication & Stakeholder Management

• Serve as an effective communication bridge between management and internal departments.
• Communicate professionally with clients, suppliers, consultants, government agencies and business partners.
• Translate or interpret business-related communication between Mandarin and English when necessary.

5. Meeting & Action Management

• Coordinate management meetings and ensure relevant materials are prepared in advance.
• Follow up with responsible persons before deadlines.
• Provide management with concise updates on completed, pending and overdue matters.

6. Administrative Support

• Manage confidential documents and correspondence.

• Coordinate travel arrangements, business appointments and itineraries when required.

• Perform other duties reasonably assigned by the Senior Management.

REQUIREMENTS

• Diploma or Bachelor's Degree in Business Administration, Management, Communications, Finance, HR or a related field.
• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, Management Assistant, Business Assistant or similar role.
• Candidates with experience supporting CEOs, Directors, business owners or senior management are preferred.
• Experience in project coordination, business operations or commercial support will be an advantage.
• Able to communicate with Mandarin-speaking management and business stakeholders.