PERSONAL ASSISTANT

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to the Top Management.

• Manage complex calendars, appointments, meetings, and scheduling with tact, diplomacy, and discretion.

• Draft, edit, and proofread letters, documents, emails, reports, and proposals, ensuring timely follow-up on all matters requiring responses.

• Handle confidential correspondence, reports, and sensitive information with a high level of professionalism and confidentiality.

• Coordinate travel arrangements, including flights, accommodation, transportation, and visa applications.

• Occasionally travel with the Top Management to provide on-site support and assistance when required.

• Screen and manage phone calls, emails, visitors, and incoming correspondence on behalf of the Top Management.

• Prepare meeting agendas, presentations, minutes, and follow-up action items.

• Coordinate internal meetings, luncheons, coffee sessions, and company events.

• Oversee event logistics and ensure the smooth execution of in-house functions and meetings.

• Welcome and attend to clients, guests, and business associates professionally.

• Handle office administration tasks, personal errands, and ad-hoc assignments as required.

• Liaise professionally and confidentially with internal departments, external stakeholders, and business partners.

• Prioritize tasks effectively and manage urgent matters within tight deadlines.

• Collate, organize, and manage the flow of information internally and externally.

• Maintain strict confidentiality while interacting professionally with all levels of management, staff, clients, and business associates.

Requirements:

• Bachelor’s Degree in any discipline with more than 5 years working experience as Personal Assistant to the Director/Senior Management.

• Possessed valid driving license (D).

• Ability to multitask and remain motivated and positive.

• Experience in handling travel arrangement and personal errand is a must.

• Preferred Language: English and Malay. Ability to converse in Mandarin would be an advantage.

• Must demonstrate a can-do attitude.

• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.

• Ability to read and interpret various documents.

• High level of interpersonal skills to interact with co-workers and executives.

• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.

• Demonstrate strong knowledge and extensive use of Microsoft Office.

• Preferably candidates with fewer personal or family commitments due to the nature of the role.

• Committed with job and able to work during weekend / odd hours.

• Able to start immediately will added advantages.

• Must be willing to be based at office in TTDI, Kuala Lumpur OR Shah Alam, Selangor.