Personal Assistant

Personal Assistant | 6-Month Temporary Contract | Wellington

Are you an experienced Personal Assistant who thrives in a fast-paced, technology-enabled environment? We are seeking a highly organised and proactive PA to support a senior leader within a newly established function.

This is an exciting opportunity to join a collaborative team and play a key role in supporting the successful delivery of strategic initiatives. Working alongside a wider network of Personal Assistants, you'll be trusted to manage priorities, coordinate activity, and provide high-quality administrative support to senior stakeholders.

The Opportunity
As the dedicated Personal Assistant to a senior manager, you'll be responsible for ensuring day-to-day operations run smoothly while providing high-level organisational and administrative support.

This is a varied role where no two days are the same. You will manage complex calendars and inboxes, coordinate meetings and events, organise travel, prepare professional documentation, and support business processes across the wider team.

Key Responsibilities

• Complex calendar and inbox management
• Meeting coordination, agenda preparation and minute-taking
• Room bookings, catering and event management
• Domestic travel coordination
• Creation and formatting of high-quality presentations and documents
• Managing files and records within SharePoint and Microsoft Teams
• Supporting users with self-service systems and basic technical assistance
• Providing backup support across administration and workplace services functions
• Building strong working relationships with leaders and stakeholders across the organisation

About You
To be successful, you'll bring:

• Proven experience in a Personal Assistant, Executive Assistant or senior administration role
• Exceptional organisational skills and attention to detail
• Strong diary and inbox management experience
• Advanced Microsoft 365 capability, including Outlook, Teams and SharePoint
• Experience using AI tools such as Microsoft Copilot for drafting, formatting or meeting support
• Confidence producing professional documents, reports and presentations
• Strong communication and relationship-building skills
• A flexible and adaptable approach, with a willingness to support the wider team when needed
• The ability to manage multiple priorities while maintaining a high standard of work
• A positive attitude and collaborative team-focused mindset

What's on Offer?

• Initial six-month temporary contract with potential for extension
• Opportunity to join a newly established and evolving function
• Supportive team environment with a network of experienced Personal Assistants
• Hybrid working options after the initial onboarding period

If you're a capable Personal Assistant who enjoys supporting leaders and takes pride in delivering exceptional service, we'd love to hear from you.

Apply now or contact [email protected] for a confidential discussion.