Personal Assistant

Personal Assistant — Exquisite Industries

Location: Los Angeles, CA (combined — home-based work plus accompanying the principal as needed) Job Type: Full-time Pay: $20–$30/hour, based on experience Schedule: Monday–Friday, 8:00 AM–4:00 PM (some flexibility for the right candidate)

About the Role

Exquisite Industries is hiring an organized, reliable, detail-oriented Personal Assistant to support day-to-day operations. This is a task-driven support role — you'll follow direction closely, keep communications and paperwork organized, and handle a mix of phone, email, and errand-based responsibilities. Work is combined: much of it is home-based (phones, email, proposals, ordering), and at other times you'll accompany the principal while they're out driving between projects, providing support wherever the day takes them.

Responsibilities

Phones & Communication

• Answer incoming calls; use judgment to identify urgent matters and transfer them immediately
• Take clear, accurate notes/messages for non-urgent calls and relay them promptly
• Monitor and organize the email inbox — sort by category/priority, respond to routine inquiries, and flag anything needing further attention

Proposals

• Draft proposals based on notes, comments, and direction provided
• Follow up on outstanding proposals as directed

Materials & Vendor Coordination

• Order materials and supplies as directed; handle returns and exchanges with vendors
• Communicate with vendors and subcontractors to confirm orders, deliveries, and scheduling

Office & Documentation

• Organize and maintain project files, records, and documentation
• Maintain a simple tracking system for tasks and follow-ups so nothing falls through the cracks
• Assist with permits, licenses, or other paperwork as needed

On-the-Go Support

• Accompany the principal as needed throughout the day, providing support wherever they're working
• Run errands such as picking up or returning materials, supplies, or documents

Qualifications

• Highly organized, detail-oriented, and able to multitask
• Strong written communication skills — comfortable writing professional emails and proposals
• Professional phone manner and good judgment on what's urgent
• Valid driver's license and reliable transportation (required for errands and getting to the principal as needed)
• Comfortable working independently and following instructions closely
• Comfortable with email and standard office software (Google Workspace or Microsoft Office)
• Trustworthy with confidential and financial information
• Takes ownership and accountability for mistakes rather than placing blame on others
• Prior personal assistant, administrative, or office experience preferred, but not required
• Prior experience in the construction field is a plus
• Comfortable being on the go and accompanying the principal as part of the day-to-day routine
• Knowledge of Russian or Spanish is a plus

Pay: $20.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: Hybrid remote in Los Angeles, CA 90060