Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to be at the heart of a fast-paced, collaborative environment, ensuring that executives’ schedules are managed efficiently and that administrative processes run smoothly. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to facilitate seamless business operations. This paid position is perfect for someone eager to contribute to a vibrant team while honing their administrative expertise.

Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements with precision.
• Provide comprehensive executive administrative support, including handling correspondence, preparing reports, and proofreading documents for accuracy.
• Organize and facilitate company events, meetings, and conferences from planning stages through execution to ensure flawless execution.
• Utilize productivity software such as Microsoft Office, Google Workspace, and other technical tools for data entry, filing, and document management.
• Handle confidential information with discretion while maintaining professional phone etiquette and internal communication standards.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Assist with project coordination efforts across departments to ensure timely completion of tasks and deliverables.
• Coordinate business travel logistics, including booking accommodations, transportation, and preparing itineraries.
• Manage office operations by overseeing front desk responsibilities, multi-line phone systems, filing systems, and office supplies inventory.
• Use video conferencing software for virtual meetings; facilitate smooth remote communication among team members.

Skills

• Proven experience as a Personal Assistant or Executive Assistant with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and productivity tools like DocuSign.
• Excellent typing speed combined with strong writing skills for clear correspondence and transcription tasks.
• Skilled in event planning and organizing corporate meetings or social functions efficiently.
• Familiarity with bookkeeping software such as QuickBooks for financial record keeping.
• Ability to manage multiple calendars simultaneously while prioritizing urgent tasks effectively.
• Strong internal communication skills coupled with professional phone etiquette for high-level interactions.
• Experience working with C-suite executives or senior management in a fast-paced office environment.
• Technical proficiency in video conferencing platforms like Zoom or Microsoft Teams; adept at troubleshooting common issues.
• Exceptional attention to detail in proofreading documents and managing data entry tasks accurately.
• Demonstrated ability to handle confidential information responsibly while maintaining professionalism at all times.

Join us as a Personal Assistant where your organizational prowess will empower our leadership team to achieve their goals! Your proactive approach will be instrumental in creating an efficient workplace environment that fosters growth and success.

Pay: $18.00 - $20.99 per hour

Expected hours: 32.0 – 42.0 per week

Work Location: In person