Personal Assistant

Job Description – Personal Assistant

Position: Personal Assistant
Department: Management / Clinical Support
Location: GK2
Experience: Min 1-year exp
Employment Type: Full-time

About the Role

We are looking for a responsible, organised, and proactive Personal Assistant who can provide efficient day-to-day support and ensure smooth coordination of his professional schedule and responsibilities.

The ideal candidate should have excellent communication skills, strong organisational abilities, discretion, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage and maintain daily calendar, appointments, meetings, and schedule.
• Coordinate and confirm appointments with patients, staff, doctors, and other stakeholders.
• Handle calls, messages, emails, and other communication on behalf, when required.
• Maintain and organise important documents, reports, records, and correspondence.
• Coordinate with internal teams and external stakeholders for meetings, appointments, and follow-ups.
• Prepare meeting schedules, reminders, notes, and follow-up action points.
• Track pending tasks and ensure timely follow-up and closure.
• Assist with travel arrangements, meetings, and other professional requirements.
• Maintain confidentiality of sensitive professional and patient-related information.
• Support with administrative and coordination-related tasks as required.
• Ensure that important commitments, deadlines, and follow-ups are properly tracked.
• Handle any other responsibilities assigned by Dr. Rohit from time to time.

Required Skills & Qualifications

• Strong Computer skills and ability to work smartly with digital tools.
• 1 year of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar role.
• Excellent verbal and written communication skills.
• Strong organisational and time-management skills.
• Good knowledge of MS Office, Google Workspace, email, and calendar management.
• Ability to multitask and prioritise work effectively.
• Strong follow-up and coordination skills.
• Professional, presentable, and polite approach.
• High level of discretion and confidentiality.
• Ability to work independently and handle responsibilities with minimal supervision.
• Flexible and comfortable managing changing schedules and priorities.

Preferred Qualities

• Prior experience working with senior management, doctors, healthcare professionals, or founders will be an advantage.
• Good interpersonal skills and ability to coordinate with people at different levels.
• Proactive approach with strong attention to detail.
• Calm and composed while handling urgent or last-minute requirements.

Key Competencies

Organisation | Communication | Time Management | Coordination | Follow-up | Confidentiality | Problem Solving | Attention to Detail

Pay: ₹20,000.00 - ₹40,000.00 per month

Work Location: In person