Personal Assistant

Key Responsibilities

1. Executive and Administrative Support

• Manage calendar, appointments, and meetings, ensuring optimal time management.
• Prepare and coordinate meeting materials, agendas, and briefing notes.
• Handle confidential correspondence, documents, and communications with the highest level of discretion.
• Draft, review, and proofread letters, reports, and presentations.
• Liaise with corporate offices, board members, government agencies, and other stakeholders.

2. Travel and Logistics

• Arrange complex travel itineraries (domestic and international), including flights, accommodations, transport, and visa arrangements.
• Prepare detailed travel packs and ensure smooth coordination of all travel-related matters.

3. Personal and Household Coordination

• Manage personal appointments, events, and household matters discreetly and efficiently.
• Coordinate with household staff, drivers, and vendors where necessary.
• Ensure all personal and family-related tasks are handled with sensitivity and confidentiality.

4. Communication and Liaison

• Screening calls and visitors with professionalism and tact.
• Handle both professional and social correspondence.
• Maintain excellent relationships with key stakeholders, both internal and external.

5. Office and Project Management

• Assist in project coordination, follow-ups, and ensuring deliverables are met.
• Maintain filing systems, databases, and records (both digital and physical).
• Oversee administrative functions and ensure office efficiency.

Requirements

Qualifications

• Bachelor’s Degree in Business Administration, Management, Secretarial Studies, Law or related discipline.
• CANDIDATES WITH TWO YEARS EXPERIENCES, are welcomed to apply.

Skills and Attributes

• Excellent command of English and Bahasa Malaysia (both written and spoken); Mandarin proficiency is an advantage.
• Highly organised, meticulous, and resourceful with strong follow-up skills.
• Exceptional interpersonal skills and professional conduct.
• Strong sense of confidentiality, loyalty, and discretion.
• Ability to work under pressure and handle multiple priorities.
• Proficient in Microsoft Office Suite and digital productivity tools.
• Flexible and willing to work beyond normal office hours, including weekends, when required.