Personal Assistant

Position: Personal Assistant
Location: Kelowna, British Columbia
Employment Type: Full-Time / Part-Time / Hybrid

Job Summary
The Personal Assistant provides direct administrative, operational, and personal support to a busy executive or individual based in Kelowna, BC. This role manages day-to-day scheduling, communications, domestic or local logistics, and administrative tasks to maximize productivity. The ideal candidate is highly organized, proactive, reliable, and adaptable to a fast-moving schedule.
Key Responsibilities
1. Administrative & Calendar Management
Maintain complex personal and professional calendars, resolving scheduling conflicts and setting up reminders.
Monitor, filter, and respond to incoming emails, calls, and written correspondence.
Prepare meeting agendas, compile documentation, and take action items or meeting minutes.
2. Local Logistics & Errands
Run daily personal and business errands throughout the Central Okanagan area (e.g., mail/deliveries, dry cleaning, banking, local purchasing).
Oversee household or office inventory, ordering supplies and managing stock as needed.
Coordinate with local contractors, service providers, and vendors (e.g., property maintenance, trade workers).
3. Travel & Event Coordination
Book travel itineraries including flights, accommodations, vehicle rentals, and dining reservations.
Plan and execute small events, meetings, or social gatherings, managing venues, caterers, and guest lists.
4. Expense Management & File Organization
Track receipts, process invoices, log mileage, and prepare expense reports.
Maintain organized digital and physical filing systems for confidential business and personal documents.
Qualifications & Requirements
Education & Experience: High school diploma required; post-secondary coursework or a diploma in office administration or business is a plus. Minimum 1–3 years of experience in an administrative, personal assistant, or office support role.
Transportation: Valid BC Class 5 Driver’s License with a clean driving record and access to a reliable, insured vehicle (essential for local errands across Kelowna and West Kelowna).
Technical Skills: Proficiency with Microsoft Office 365, Google Workspace, digital calendar platforms, and basic expense tracking software.
Communication: Exceptional verbal and written English communication skills.
Key Competencies
Discretion: Strict adherence to privacy and confidentiality regarding sensitive business and personal matters.
Proactivity: Ability to anticipate needs, troubleshoot last-minute schedule changes, and work independently with minimal supervision.
Time Management: Strong organizational skills with the ability to prioritize competing tasks effectively.
Working Conditions & Compensation
Schedule: Standard daytime hours with occasional flexibility required for evenings or weekends depending on project deadlines or travel schedules.
Pay Range: Typically $22 – $32 per hour in the Central Okanagan region, depending on experience and scope of responsibilities (with travel/kilometers reimbursed at standard CRA rates

Pay: $22.00-$32.00 per hour

Benefits:

• Company car
• Housing allowance
• Profit sharing
• Relocation assistance

Work Location: In person