Personal Assistant

About the role

PT Sumber Alam Cipta Makmur Abadi is seeking a highly organised and proactive Personal Assistant to join our team in West Jakarta. This is a full-time position offering an exciting opportunity to provide comprehensive administrative and secretarial support to senior management. The successful candidate will be instrumental in ensuring the smooth day-to-day operations of executive functions, acting as a trusted liaison between senior management and other departments. This role requires someone with exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key responsibilities

• Manage executive calendars, scheduling meetings and appointments whilst ensuring optimal time management and conflict resolution
• Prepare and maintain accurate records, including correspondence, reports and confidential documentation
• Conduct research and compile information to support decision-making and strategic planning
• Arrange travel plans, including flights, accommodation and ground transportation, whilst managing related expenses
• Compose, draft and proofread professional correspondence and communications on behalf of senior management
• Coordinate meetings, including venue arrangements, agendas, minutes and follow-up actions
• Maintain confidentiality and handle sensitive information with discretion and professionalism
• Provide general administrative support including filing, data entry and database management
• Liaise with internal departments and external stakeholders to facilitate communication and project delivery
• Monitor and manage office supplies and resources as required

What we're looking for

• Proven experience as a Personal Assistant
• Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications
• Excellent written and verbal communication skills in English and Bahasa Indonesia
• Chinese communication skills is a plus
• Strong attention to detail and accuracy in all administrative tasks
• Ability to maintain confidentiality and exercise discretion when handling sensitive information
• Proactive problem-solving approach with the capability to work independently and as part of a team
• Flexibility and adaptability to changing priorities and requirements
• Professional demeanour with strong interpersonal skills
• Experience with travel planning and expense management is advantageous
• Mobile, able to go out of city
• Driving skills and SIM is an advantage

About us

PT Sumber Alam Cipta Makmur Abadi is a dynamic and growing organisation committed to delivering excellence across our operations. We pride ourselves on fostering a collaborative, professional environment where our team members are valued and supported in their career development. Our company culture emphasises integrity, innovation and commitment to achieving outstanding results. We are dedicated to creating a workplace where employees can thrive and contribute meaningfully to our collective success.

What we offer

• Competitive salary package commensurate with experience and qualifications
• Full-time permanent employment with job security and stability
• Professional development opportunities and training support
• A collaborative and supportive work environment
• Opportunities to work closely with senior leadership and contribute to strategic initiatives
• Workplace benefits and entitlements in accordance with Indonesian employment regulations

If you are an organised, detail-oriented professional with strong administrative expertise and are seeking a rewarding role supporting senior management, we would like to hear from you. Apply now to join the PT Sumber Alam Cipta Makmur Abadi team.